Setting Up ChartField Combination Editing

This section provides an overview of ChartField combination editing and discusses how to set up ChartField combination editing.

You track receivables transactions based on the ChartField combinations that you define when you set up ChartField combination editing in PeopleSoft General Ledger. PeopleSoft General Ledger uses your accounts in combination with other ChartFields to create journal entries. In PeopleSoft Receivables, ChartField combination editing provides a method to validate online and batch accounting entries.

By defining valid combinations, you can filter entries before you post them to ledgers, saving time and effort during reconciliation and closing. The Journal Editing Application Engine process (GL_JEDIT) also performs the final validation of journal entries before you post them to the ledger.

To set up ChartField combination editing:

  1. Review the system-defined ChartField editing templates.

  2. Create ChartField combination definitions.

  3. Create combination edit rules.

    The combination edit rule defines which ChartFields can be used in combination with an anchor ChartField.

  4. Create combination edit groups.

  5. Enable ChartField editing for business units on the Receivables Options - General 2 page.

  6. Ensure that the ChartField combinations for the Cash and Cash Control lines for the bank on the External Accounts page conform to the combination rules.

  7. Ensure that the ChartField combinations for distribution codes, item entry accounting templates, and automatic entry accounting template conform to the combination rules.

The components in PeopleSoft Receivables where the accounting entries appear and ChartField combination editing is validated are:

  • Accounts Receivable, Pending Items, Online Items:

    • Online Items, Group Entry

    • Online Items, Single Item

    • Online Items, Large Group

    • Online Items, Overdue Charge Items

    • External Items, Group Entry

    • External Items, Single Item

    • External Items, Large Group

  • Accounts Receivable, Payments, Review Payments, Deposit Accounting Entries

  • Accounts Receivable, Receivables Maintenance, Maintenance Worksheet, Update Accounting Entries

  • Accounts Receivable, Receivables Maintenance, Transfer Worksheet, Update Accounting Entries

  • Accounts Receivable, Receivables Update, Correct Posting Errors

    Note: After run the Receivable Update if the Accounting Entries have an invalid ChartField Combination, the transaction is marked in error, and it is necessary go to the Correct Posting Errors page to rectify it. You have to save the transaction first in these pages in order to see the ChartField Combination Editing detail.

    • Online items

    • External items

    • Overdue charge items

    • Worksheet

    • Transfer

    • Direct debit

    • Direct debit accounting entries

    • Draft

    • Draft accounting entries

    • Payment.

  • Accounts Receivable, Payments, Direct Journal Payments, Create Accounting Entries

    Note: The validation for the ChartField Combination Editing is performed for direct journal accounting entries when these accounting entries are set to Complete.