Managing Expense Receipts
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
EX_RCPT_BARCD_VRFY |
Match report ID bar codes to receipt ID codes. |
|
|
TE_SHEET_LINES |
Verify that receipts have been received for the expense report. |
PeopleSoft Expenses enables you to track, itemize, and verify expense receipts. Some organizations track expense receipts by requiring you to place receipts in envelopes with preprinted barcodes, which PeopleSoft Expenses supports. PeopleSoft Expenses also collaborated with a third-party supplier to provide a receipt imaging process that enables you to submit receipts by fax, scanner, or mail.
Receipt imaging and barcode scanning enable you to notify PeopleSoft Expenses that receipts for expense reports have been received. To verify the receipt amounts against the expense lines within expense reports, navigate to Travel and Expenses, Process Expenses, Verify Receipts, Receipts Verified, or select the Report Description link on the Receipts Received page, which takes you directly there. If Report Description does not appear as a link, no receipt amount verification is required.
Use the Receipts Received page (EX_RCPT_BARCD_VRFY) to match report ID bar codes to receipt ID codes.
Navigation:
Note: To scan bar codes, you must have Code 39 True Type Font installed, which is not delivered with your PeopleSoft applications.
Use the Verify Expense Receipts - Expense Report Summary page (TE_SHEET_LINES) to verify that receipts have been received for the expense report.
Navigation:
Use this page when you are a receipt verifier and need to verify that a receipt has been received. Verifiers cannon edit descriptive information or line items on this page.
If you are using the Receipts Required feature, and you optionally set up an approver role for a receipt verifier, and that role is active, then this page does not display the expense reports that have been submitted for approval by the receipt verifier. Instead, use the Approve Expense Report – Expense Summary Page to verify the details of expense receipts. For additional information about the Receipts Required feature, see Understanding Receipt Options for Expense Reports.
Receipt Information
Field or Control |
Description |
|---|---|
Receipts Received |
Select to indicate that the travel and expense department has the appropriate receipts on file. This field appears only if you set up your expense system to check that receipts are received; otherwise, the check box is hidden. |
Receipts Received Date |
The expense system populates this field when you select the Receipts Received field and save the expense report. |
View Receipts |
Click to view receipts that are identified with an expense report. This link is available if receipt imaging is enabled and receipts exist in your third-party receipt imaging system. |
View Exception Queue |
Click to view receipts that are not linked to an expense report. Your third-party receipt imaging system's index program routes receipt images to this queue when it cannot read the bar code or optical character recognition (OCR) box. This may occur because it cannot match the report ID on the receipt image to a report ID in the PeopleSoft Expenses database. |
View Pending Queue |
Click to view receipt images in the pending queue. You third-party receipt imaging system has an index program that routes receipt images to this queue when it successfully reads a report ID on a receipt but cannot match it to a report ID in Oracle's PeopleSoft database. |
Expense Line Items
Field or Control |
Description |
|---|---|
Receipt Verified |
Select to indicate that a receipt matches a specific expense type. This field is inactive if receipt verification is not required. |
Receipt Required |
If selected, a receipt is required to substantiate the expense type. This field is display-only. |