Understanding Header Level Default Accounting

When you create travel authorizations or expense reports, PeopleSoft Expenses populates the reports with accounting defaults. The accounting defaults for travel authorizations or expense reports consist of general ledger accounting, project accounting information, and allocation percentages. Depending on the Default Accounting value for the transaction that is associated with the business unit or employee's role, you may have access to view and change the accounting defaults. The Default Accounting field is defined on the Employee Privilege Template Pagefor the expense report, time report, and travel authorization transactions.

PeopleSoft Expenses obtains general ledger accounting ChartField values from the employee profile and populates new travel authorizations and expense reports with these values at the header level. The general ledger business unit (GL BU) is required for expense processing. Your human resource system updates the PeopleSoft Expenses employee profiles with the default general ledger accounting ChartField values; however, you can add or change these default values on the Employee Profile - Organizational Data Pageproviding that you have authorized access. The travel authorization and expense report default accounting for the distribution plan includes project defaults if they are set up in the employee profile.