Unposting Expense Reports

Page Name

Definition Name

Usage

Mark Expense Report For Unpost Page

EX_UNPOST_SHEET

Mark expense reports for unposting.

Document Sequence Page

TE_SHT_DOCSEQ_INFO

Enter document sequencing information about unposted expenses reports.

Expense Processes Page

RUN_EXTRNPRC

Process an expense report that is marked for unposting.

If you post the liabilities for an expense report and need to change the accounting entries, you can unpost the expense report. This two-step operation requires you to mark the expense reports that you wish to unpost, then run a process to reverse the accounting liability entries and make the expense reports available for ChartField editing. If you are using PeopleSoft Commitment Control, you also must budget-check the expense transaction.

Note: The unposting process changes the posting status (POST_STATUS_EX) but not the expense report status (SHEET_STATUS). Because the expense report status does not change when you unpost it, you cannot deny or reapprove the expense report.

Use the Mark Expense Report For Unpost page (EX_UNPOST_SHEET) to mark expense reports for unposting.

Navigation:

Travel and Expenses > Manage Accounting > View/Adjust Accounting Entries > Mark Expense Report for Unpost

This example illustrates the fields and controls on the Mark Expense Report For Unpost page. You can find definitions for the fields and controls later on this page.

 Mark Expense Report For Unpost page

The information on this page comes from the expense report description.

The information on the Mark Expense Report for Close page comes from the expense report description.

Reversal Date

Field or Control

Description

Use Current Date

Select to use the current date on which to reverse the accounting liability entries.

Use Specific Date

Select to enter a specific date. When selected, PeopleSoft Expenses opens a field to enter the day on which to reverse the accounting liability entries.

Unpost

Click to save the expense report with a status (POST_STATUS_EX) of Mark for Unpost.

Use the Document Sequence page (TE_SHT_DOCSEQ_INFO) to enter document sequencing information about unposted expenses reports.

Navigation:

Click the Document Sequencing link on the Mark Expense Report for Unpost page.

This example illustrates the fields and controls on the Document Sequence page. You can find definitions for the fields and controls later on this page.

 Document Sequence page

If you use document sequencing, you can enter the document type that is associated with the expense report that you mark for unposting. The unpost process adjusts the document sequence numbering based on the document type that you select.

Use the Expense Processes page (RUN_EXTRNPRC) to process an expense report that is marked for unposting.

Navigation:

Travel and Expenses > Process Expenses > Expense Processing

To process an expense report that is marked for unposting, use the Expense Processes page and select Unpost Expense Report. When you run the Application Engine process, it drives a program that reverses the liability entries for expense reports that are marked for unposting and changes the status (POST_STATUS_EX) to Unposted.