Reviewing Payment Files

Page Name	Definition Name	Usage
Payment Files Page	PMT_FILE_DEFN	Review payment file transmittal information.
Payment File Details Page	PMT_FILE_DETAILS	View summary information about the payments that are included in the specified payment file. See the Payment Files Page for more information.
Payment File Events Page	PMT_FILE_EVENT	View summary information of system events that occurred to the payment file during transmittal. See the Payment Files Page for more information.
Payment File Data Page	PMT_FILEDATA_SP	View detailed payment file data (display-only) that were transmitted to the bank. See the Payment Files Page for more information.
Override Payment File Status Page	PMT_FILE_DEFN	Change the status of a payment file.

The Review Bank Payment Files pages enable you to review the status of the transmitted payment files. You can see whether the system successfully transmitted a file. And if a file was not successfully transferred, use the Payment File Events page to determine exactly where the system encountered a file transmittal error.

Important! Any user with access to these pages can view the file details. Restrict user access to these pages by using PeopleTools Security functionality.

See the product documentation for PeopleTools: Security Administration.

Note: The Process Monitor message log will not provide the cause of an error that occurred as the result of a payment dispatch process involving BI Publisher template layouts. In such cases, you must inspect the content of the payment file for the cause of the error by accessing the Payment File Data page.

See Understanding the Layout Catalog.

Use the Payment Files page (PMT_FILE_DEFN) to review payment file transmittal information.

Navigation:

Click the Review Payment Files link on the Payment Dispatch page.
Financial Gateway > Review Payments > Payment Files

Enter the search parameters and click Search.

Field or Control	Description
File Status	Options are: (None) Complete: Indicates that the payment process is complete. Canceled: Indicates that the settlement is canceled (or voided) by a user. You generally see this status displayed for files with a clerical error, such as an incorrectly entered amount. When you cancel files, the system resets the file's payments back to their original Loaded state on the Dispatch Payments page, where they can again be selected and dispatched. Error: Indicates that the payment dispatch process failed. A red square also appears next to the file name. You can either cancel the payment file or recreate it. In Process: Indicates that the system is still transforming the file. Received: Indicates that the payment file was received by bank. Sent: Indicates that the payment file was sent to bank.
File ID	Click the payment file ID link to access the Payment File Details page, and review all payments that are included in this payment file.
	Appears only if the payment has an error status. After making the corrections, click the Recreate File icon to recreate the selected payment file. See Understanding Electronic Banking.
	Click the Cancel File icon to cancel a selected payment file and reset its payments. This conditional field appears only if the payment has an error status.
	Click the View Event Log icon to access the Payment File Events page (PMT_FILE_EVENT) and view summary event log information. Colored icons indicate the transmittal status of the file. A green circle indicates that the file was successfully transmitted; a red square indicates that the file was not successfully transmitted.
	Click the View File icon to access the Payment File Data page (PMT_FILEDATA_SP), and view payment file data that are transmitted to the bank. The system encrypts stored payment file data. This page cannot be edited.
Dispatch Payments	Click to access the Dispatch Payments page, and select payments for electronic transmittal to a financial institution. See Payment Dispatch Page.
Process Monitor	Click to access the Process List page, and review processing results for the Payment Dispatch Application Engine process (PMT_DISPATCH).

Use the Override Payment File Status page (PMT_FILE_DEFN) to change the status of a payment file.

Navigation:

Financial Gateway > Administration > Override Payment File Status

Note: Access to this page and the ability to change the payment file status is limited to users who are assigned to the administrator role.

The options for changing the status of a payment file are limited and depend on the current status of the payment file. This table lists the options that are available for each payment file status.

Current Status	Available Status
Canceled	No change allowed.
Complete	Error
Complete with Errors	Complete Error
Error	Complete Canceled
In Process	No change allowed.
Received by Bank	Complete Error
Sent to Bank	Complete Error

Reviewing Payment Files

Pages Used to Review Payment Files

Understanding Reviewing Bank Payment Files

Payment Files Page

Override Payment File Status Page