Collaborating on Event Analysis
This topic discusses how to collaborate during event analysis.
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Page Name |
Definition Name |
Usage |
|---|---|---|
|
AUC_ANALYZE_HD_PG |
Review each bidder's overall bid, score, and cost. |
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|
AUC_AWARD_HTXT_SEC |
Manually score text bid factor responses and incorporate this score into the total score. Collaborators may optionally enter text response cost contributions as well on this page. |
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|
Price Component Detail Page |
AUC_AWD_CLB_PRCMPT |
View price component details entered by each collaborator. Collaborators may adjust the weightings of the price components during the collaboration process. |
|
AUC_ANALYZE_HDL_PG |
Review each bidder's bid for each line item in the event, including scores and cost. |
|
|
Analyze Line (bids by line item) Page |
AUC_ANALYZE_LN_PG |
Review bid details for each line item. |
|
AUC_EVENT_COLLAB |
Invite internal users to collaborate on event analysis. |
Here's the process for collaborating during event analysis:
The collaborator accesses the Analyze Total page (Sourcing, Maintain Events, Analysis Collaboration, Analyze Total).
Note: Collaborators can access only events to which they have been invited to collaborate.
Once bids have been received and the event is available for analysis, the event creator can distribute the event for bid analysis collaboration using the Invite Collaborators page.
If collaborators were invited to collaborate on the event creation, they will automatically default in on the analysis Invite Collaborators page.
While collaborators are analyzing the event, the system sets the event status to Collaborating Bid Analysis.
The collaborators use the Analyze pages to indicate their weightings for each bid factor, enter responses to hidden bid factors, and manually score text-based responses. Collaborators may also enter cost contributions for text-based bid factors and other bid factors marked as having user-defined cost contributions.
The system calculates the average weighting, score, and cost based on the collaborators' input.
The event creator can't see the collaboration input until the collaboration due date and time has passed or the collaborators have finished entering their input, whichever occurs first.
The Update Event Status process sends a worklist item and email notification to the event creator if the collaboration due date has passed before all the collaborators have provided their input.
The event creator can review the input, including the bid factor weightings set by each collaborator, and decide on which score to base the award decision.
Use the Event Collaboration Details page (AUC_EVENT_COLLAB) to invite internal users to collaborate on event analysis.
Navigation:
Click the Invite Collaborators link on the Analyze Total page.
This example illustrates the fields and controls on the Event Collaboration Details page - Analysis Collaboration. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Collaboration Due Date |
Displays the date that the collaboration input is due. |
Save as Group |
Click to save the selected list of collaborators as a group. The system makes the Collaboration Group and Description fields available for entry. For future collaborations, you can select the group instead of individual collaborators. |
Show Bidder's Name |
Click to show the bidders' names to the invited collaborators during analysis collaboration. If you leave the check box deselected, the collaborators won't see the bidders' names, which might make the collaboration more impartial. |
Route To |
Click to route the event for analysis collaboration. This makes the event read only for non collaborators until the collaboration due date, and thus, it can't be awarded. |
Use the Analyze Total page (AUC_ANALYZE_HD_PG) to review each bidder's overall bid, score, and cost.
Navigation:
Collaborators can suggest changes to weightings, enter user-defined bid factor costs, manually score text bid factors, and answer hidden bid factors.
Field or Control |
Description |
|---|---|
|
Click to manually score text bid factor responses. If the text bid factor is a cost contributor, you can enter a cost in addition to a score for the bid factor. |
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Click to choose list values as part of collaboration input. |
Use the Score Text Bid Factors page (AUC_AWARD_HTXT_SEC) to manually score text bid factor responses and incorporate this score into the total score.
Collaborators may optionally enter text response cost contributions as well on this page.
Navigation:
Click the Text Bid Factor Score button on the Analyze Total page.
This example illustrates the fields and controls on the Score Text Bid Factors page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Bid Factor Cost |
(Optional) Enter a numeric value for the text bid factor cost. |
Analyzing User Defined Costs
Access the Analyze Total page (Sourcing, Maintain Events, Analyze Event).
Field or Control |
Description |
|---|---|
Display Options |
Select View Factor Costs if you want to enter user defined costs for date or numeric bid factors. |