Dispatching and Printing RTV Transactions
This section provides an overview of the RTV Dispatch/Print process and discusses how to run the RTV Dispatch/Print process.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
RUN_PO_RTVDISP |
Set the parameters for and run these three processes: RTV Dispatch/Print, Email, RTV Dispatch & Email multiprocess job. Also produce the RTV Dispatch/Print report, which provides a printout of selected RTVs. |
The RTV Dispatch/Print SQR process (PORT001) dispatches supplier returns based on the selection criteria that you enter on the Dispatch RTVs page and uses the dispatch method that you set on the RTV Defaults page.
When you run this process from the Dispatch RTVs page, you have three choices:
Term |
Definition |
|---|---|
Email Application Engine process (PO_RTV_EMAIL) |
Select to run only the Email process. |
RTV Dispatch/Print SQR process (PORT001) |
Select to run only the RTV Dispatch/Print process. |
RTV Dispatch & Email multiprocess job (RTVDISP) |
Select to run the RTV Dispatch/Print process and then the Email process. |
Dispatching supplier returns by email requires that you run two processes: the RTV Dispatch/Print process and the Email process. The RTV Dispatch/Print process updates the RTV Email queue table and creates an output file in the location that you specify on the File Locations page. The Email process picks up the output file from the specified location and sends out an email message with the supplier return as an attachment through the SMTP gateway. The Email process sends the email to the address that you specify on the Supplier Information - Address page.
For email notifications, the Email process sends out a notification message without a file attachment. Set the notification method for RTV dispatches on the RTV Defaults page. For email dispatches, the Email process sends out a message with an RTV document attached.
To simplify dispatching by email, you can use the RTV Dispatch & Email multiprocess job on the PeopleSoft Process Scheduler Request page that you access from the Dispatch RTVs page. The RTV Dispatch & Email multiprocess job automatically runs the RTV Dispatch/Print process and then the Email process.
When the dispatch method is by fax, the dispatch process creates an RTV file and a fax control file in the locations that you specify on the File Locations page.
When the dispatch method is EDX, the RTV Dispatch/Print process does not create an output file, but updates a series of EC outbound tables. These tables are updated: PS_RTV_DISPHDR_EC, PS_RTV_DISPLN_EC, PS_RTV_DISPDIST_EC, PS_RTV_DISPFEE_EC, and PS_RTV_DISPSHIP_EC.
To print a supplier return only, you can select the Print Only check box on the Dispatch RTVs page and specify the number of copies that you want.
Use the Dispatch RTVs page (RUN_PO_RTVDISP) to set the parameters for and run these three processes: RTV Dispatch/Print, Email, RTV Dispatch & Email multiprocess job.
Also produce the RTV Dispatch/Print report, which provides a printout of selected RTVs.
Navigation:
This example illustrates the fields and controls on the Dispatch RTVs page. You can find definitions for the fields and controls later on this page.
Process Request Parameters
Field or Control |
Description |
|---|---|
Business Unit |
Select a business unit as part of the selection criteria. |
RTV ID |
Select an RTV ID as part of the selection criteria. You must specify a business unit before you can enter an RTV ID. When you select a specific RTV ID, only the business unit and RTV ID are used as the selection criteria. |
Supplier ID |
Select a supplier ID as part of the selection criteria. |
Buyer |
Select a buyer as part of the selection criteria. |
Fax Cover Page |
Select a fax cover page, if some of the supplier returns that you are dispatching are to be sent by fax. The fax cover letters are defined on the Fax Cover Letters page. The RTV Dispatch/Print process writes (to the fax control file) the file name associated with the selected cover page combined with the cover page file extension that you defined on the Dispatch Configuration page. |
Statuses to Include
Field or Control |
Description |
|---|---|
Dispatched |
Select this check box to include previously dispatched supplier returns. Records with RTV_HDR.DISPATCH_FLAG = Y are included. |
Not Dispatched |
Select this check box to include supplier returns that have never been dispatched. Records with RTV_HDR.DISPATCH_FLAG = N are included. |
Open, Closed, Shipped, and Canceled |
Select the specific check box to include supplier returns with the selected statuses. |
Dispatch Methods to Include
Field or Control |
Description |
|---|---|
Print, Fax, EDX (electronic data exchange), E-Mail, and Phone |
Select the specific check box to include supplier returns with the selected dispatch methods. |
Miscellaneous Options
Field or Control |
Description |
|---|---|
Print Only |
Select this check box to print only and not dispatch the RTV transaction. |
Print Duplicate |
Select this check box to print only and not dispatch the supplier return. The printed RTV document will have the word Duplicate printed on it. The RTV transaction must have been previously dispatched. |
Test Dispatch |
Select this check box to perform a test run of the dispatch. When you select this check box, the process runs, but the supplier returns are not dispatched and are not set to a dispatched status. The printed RTV document has the word Unauthorized printed on it. This enables you to test the EDX, email, or fax setup without actually dispatching or updating the system. |
Number of Copies |
Enter the number of copies that you want the process to print. |