Entering Application Details

Save

Click to save the application.

Return

Click to return the page from which you accessed the Application Details page. If you have unsaved changes, the system displays a message and you can choose whether to cancel the changes or go back to the Application Details page and save them.

Recruiting Home

Click to access the Recruiting Home Page. If you have unsaved changes, the system displays a message and you can choose whether to cancel the changes or go back to the Application Details page and save them.

Previous and Next

These buttons appear if you accessed the Application Details page by selecting multiple applications on a page and then using the Group Actions menu to invoke the Edit Application Details action. Use the buttons to navigate between applications.

Name and Applicant ID

These fields display identifying information about the applicant.

Applicant Type

Displays whether the applicant is an External Applicant, Employee, or a Non-Employee (a person of interest).

Status

Displays the overall applicant status. This is not the disposition with regards to any particular job opening, it is a more general status such as Active or Inactive.

Preferred Contact

Displays the applicant’s preferred contact method.

Phone, Email, and Address

These fields display the applicant’s contact information.

Job Opening ID and Posting Title

These fields identify the job opening that is linked to the application.

When you add a job opening to the grid, the linkage is assigned the default disposition according to your configurable status settings. As delivered, the default disposition is Applied.

When you add a job to this grid, Candidate Gateway lists the jobs separately in the applicant’s list of applications (rather than showing one multi-job application).

If you add a job opening that includes a questionnaire, and if the job is posted to Candidate Gateway, the system invites the applicant to submit an additional application. Submitting an additional application gives the applicant a way to answer the questionnaire.

To invite the applicant to submit a new application, the system sends an email with directions for signing on to Candidate Gateway and applying for the job. The system also creates a contact note with a record of the outgoing email and creates a Candidate Gateway notification (one that the applicant sees after signing in to Candidate Gateway).

For more information about linking applicants to job openings with questionnaires, see Understanding Questionnaires in Linked Jobs.

View Questionnaire

Click this link to view the completed online questionnaire for this job opening. The online questionnaire consists of any screening questions that are associated with the job opening.

The link appears only for job openings where the applicant has answered the questionnaire. Applicants complete questionnaires in Candidate Gateway, either when initially applying or after receiving a request to submit an application for a job opening with a questionnaire.

Add Job Opening

Click this link to add a blank row to the Job Openings grid so that you can select another job opening to associate with this application.

Import Ratable Profile Items

Click this button to add certain content items from the job openings that are associated with the application. The imported items are from content types that are configured such that applicants supply ratings for predefined content items rather than choosing which content items to add.

(Specifically, these are the content types where the Applicant May Add Items check box is not selected on the Content Section Configuration – <Content Type> Page.

For example, the delivered content type configuration for competencies prevents applicants from adding competencies to their applications. The assumption is that you want to rate applicants on specific job-related competencies that you have defined in the job opening. To facilitate data entry, and to ensure that you rate applicants on the correct set of competencies, you click the Import Ratable Profile Items button. If there are any competencies that are associated with the job openings listed in the application, the system copies those competencies to the application so that you can enter applicant-specific ratings.

(USF) Disability Code

If the applicant is disabled, select the code that identifies the type of disability. Otherwise, select No Handicap. Define disability codes on the Handicap Table page.

Eligible to Work in U.S.

Select Yes or No to indicate whether or not the applicant is eligible to work in the United States.

This field is the same as the identically-named field that appears in the USA group box of the applicant data Eligibility & Identity section. Changes made to this field carry over to all of the applicant's applications and to the Eligibility & Identity section of the applicant data.

In Candidate Gateway, job applications include this field only if the resume template includes the Federal Preferences section.

Are you a former employee

Select Yes or No to indicate whether the applicant is a former employee. This setting is independent of the applicant type and employee ID shown in the Personal Information section of the applicant data.

On the Search Applicants page, a Former Employee icon appears in the search results grid when this field has a Yes value.

The value in this field also affects the available hire types on the Prepare For Hire Page. If the value is Yes, the Rehire option replaces the Hire option.

Previous Termination Date

If the applicant is a former employee, enter the applicant's last day worked, if known.

Desired Start Date

Enter the earliest date that the applicant is available to start.

This field can be used to screen applicants. It is compared to the Start Date field on the job opening.

Regular/Temporary

Select Regular if the applicant is seeking a permanent job, Temporary if the applicant wants a temporary contract, or Either if the applicant is willing to consider both.

This field can be used to screen applicants. It is compared to the Regular/Temporary field on the job opening.

Full/Part-Time

Select either Full-Time or Part-Time if the applicant is seeking a particular type of job, or Either if the applicant is willing to consider both full-time and part-time jobs.

This field can be used to screen applicants. It is compared to the Full/Part-Time field on the job opening.

Willing to Relocate

Select Yes or No to indicate whether the applicant is willing to move to a new location.

Willing to Travel

Select Yes or No to indicate whether the applicant is willing to travel for work, .

Travel Percentage

Select a value that indicates the maximum amount of time that the applicant is willing to travel for work: Never or Rarely, Up to 25% of the time, Up to 50% of the time, Up to 75% of the time, or Up to 100% of the time,

This field can be used to screen applicants. It is compared to the Travel Percentage field on the job opening.

First Choice and Second Choice

Enter the applicant's first and second location choices. The recruiting locations that appear in these prompts are those that are associated with the set ID for the business unit to which the user belongs. Recruiting locations are defined on the Recruiting Location page.

This field can be used to screen applicants. It is compared to the values in the recruiting locations grid on the job opening.

See Recruiting Locations Page.

Comments

Enter comments about an applicant's geographic preference. The screening process does not evaluate these comments.

Desired Work Days

Select the check boxes next to the days that the applicant is willing to work.

Minimum Pay, Currency Code, and Pay Frequency

Use these fields to specify the applicant's minimum salary requirements.

For example, if the minimum acceptable pay is 70,000 CAD per year, enter 70,000 in the Minimum Pay field, select CAD in the Currency Code field, and select Year in the Pay Frequency field.

Minimum pay can be used to screen applicants. It is compared to the Maximum Salary field on the job opening.

Desired Shift

If the applicant wants shift work, select the appropriate shift from the available options. Selecting the Not Applicable check box causes the system to deselect all other shift check boxes. Likewise, selecting anything other than Not Applicable causes the system to deselect the Not Applicable check box.

This field can be used to screen applicants. It is compared to the Shift field on the job opening.

Desired Hours Per Week

Enter the number of hours per week that the applicant prefers to work.

This field can be used to screen applicants. It is compared to the Standard Hours/Week field on the job opening.

Letter

Select a letter template for generating a form letter to send to the applicant. The system generates letters using Oracle Business Intelligence Publisher (BI Publisher) for PeopleSoft. The letters that are available for selection are those with the report definition HRS_APP_LET.

Unless you manually generate the letter, saving a letter template for an application adds the letter to the queue of the Print Recruitment Letters batch process.

See Sending Correspondence and Recruitment Letters.

Generate Letter

This link is available only if a letter template is selected. Click the link to generate the letter. The system opens the letter in a new window, where you can review it, save it locally, and optionally modify it. Once you generate a letter, you are responsible for printing and sending it; generating the letter removes it from the queue of the Print Recruitment Letters batch process.

When you generate a letter, the system populates the Date Letter Printed field with the system date and adds the letter to the Contact History grid on the Manage Applicant Page: Notes Tab.

Date Printed

Displays the date that the letter was printed. The system automatically populates this field after you manually generate the letter or when the Print Recruitment Letters batch process prints the letter.

How did you learn of the job

Select a value that indicates how the employee learned about the job opening. Employee and Marketing type recruitment sources are available for selection.

Additional Information

If the referral source is a Marketing recruitment source for which subsources are defined, you can select a subsource to provide additional information about how the employee learned about the job opening.

Specific Referral Source

Enter freeform text with any additional information about how the employee learned about the job opening.

Empl ID, Referral Name, and Applicant is a Family Member

If the referral source is an Employee recruitment source, these fields appear. Use these fields to enter additional information about the employee that referred the applicant.

The Referral Name is a freeform text field.

Resume Title

Enter a title for the resume. Applicants who use Candidate Gateway to apply can to reuse existing resumes, and the resume title helps identify individual resumes.

Language Code

Select the language in which the resume is written. This field is informational only.

File Name

Applications can include a single resume attachment. If one exists, you can click the filename link to view the resume. The system opens the resume in a separate window.

Add Resume Attachment

Click to browse for and upload a resume. If a resume is already attached, this button is disabled. It becomes available again if you subsequently delete the resume attachment.

Resume Text

Enter or paste the text of the applicant's resume. Pasted text retains its original formatting. You can optionally format and spell-check resume text using the tools adjacent to the text field.

It is possible to have both resume text and a resume attachment.

Attachment

Displays the file name of the attachment. Clicking this link opens the file.

Attachment Title

Enter a descriptive title for the attachment.

Attachment Type

Select an attachment type. Attachment types are defined on the Attachment Type Setup Page.

Although Candidate Gateway requires applicants to select an attachment type for every file, this field is not required in Talent Acquisition Manager.

The maximum number of attachments specified on the attachment type definition is not applicable when you enter attachments in Talent Acquisition Manager. (The maximum applies only to applicants who upload attachments using Candidate Gateway.)

Apply to All

Select this check box to indicate that the attachment is associated with the applicant rather than with this one job application. When this check box is selected, the attachment is visible in all of the applicant’s applications.

Last Updated

Displays the date and time that the attachment information was last updated.

Uploaded By

For attachments that were uploaded in Talent Acquisition Manager, this column displays the name of the user who uploaded the file.

For attachments that were uploaded in Candidate Gateway, this column displays the applicant name. (However, in some older applications, attachments that were uploaded in Candidate Gateway show the name from the user ID that was used to access Candidate Gateway. For internal applicants, this is the applicant’s name. For external applicants, this is the name, if any, that is associated with the Candidate Gateway guest user ID. If there is no name associated with the guest user ID, this field is blank.)

Add Attachment

Click this button to open the File Attachment dialog box and upload a new attachment. The system adds a row to the Attachments dialog. In this new row, the Apply to All check box is editable at first, but it becomes read-only after you save the page.

Start Date and End Date

These fields show how long the applicant worked at a job.

The system uses the start date and end date to calculate the applicant's years of work experience. When there is no end date, the system calculates the years of work experience through the current date.

This information can be used to screen applicants. The calculated value is compared to the Years of Work Experience requirement entered in the Work Experience & Education matrix on the job opening.

Employer and Ending Job Title

These fields describe the applicant’s work experience.

Edit

Click to open the Work Experience page where you can view and modify additional work experience details.

Add Work Experience

Click to access the Work Experience page and enter additional work experience information.

Highest Education Level

Select the highest level of education attained by the applicant.

The screening processes uses this field when determining whether an applicant has the minimum number of years of experience required of applicants with a particular level of education.

<Content Item Name>

In each content type grid, the first column displays the name of the specific content item that you added.

For example, in the Competencies grid, the first column (labeled Competencies) displays a specific competency such as Analytical Thinking, while in the Degrees grid, the first column (labeled Degrees) displays a specific degree name such as Bachelor of Arts.

To modify information about a content item that you have already added to the grid, click the value in this first column to access the corresponding detail page.

<Additional Column Names>

The columns that appear in each grid depend on the settings in the Content Section Configuration – <Content Type> Page. Specifically, fields for which you select the Summary check box on the Content Section Configuration page appear as grid columns.

Add <Content Item>

Click this button to access the content item detail page, where you enter specific content items (such as Analytical Thinking and Bachelor of Arts). The fields on the detail page depend on the content type definition within the Manage Profiles business process.

Save the data on the detail page to add the content item to the grid.

Edit

Click to open the Priority Placement page where you can view and modify additional work experience details.

Add Priority Placement

Click to access the Priority Placement page and enter additional work experience information.

Federal Civilian Employee?

Select the appropriate check box to indicate whether the applicant is a current or previous employee of the federal government or an agency.

This information can be used to screen applicants. The check boxes that are selected here are compared to the Recruiting Type field on the job opening.

Highest Pay Plan and Highest Grade

Enter the applicant's highest pay plan or grade.

Minimum Acceptable Pay Plan and Minimum Acceptable Grade

Select the minimum pay plan and grade that the applicant will accept.

Minimum Acceptable Grade can be used to screen applicants. This field is compared to the Minimum Pay Grade field on the job opening.

Highest Career Tenure

Select the applicant's highest career tenure. Values are Conditional, Indefinite, None, and Permanent.

Veterans Preference

Select the veterans hiring preference that applies. Veterans preference values are defined on the (USF) Setup Veterans Preference Page.

Reserve Category

Select the employee's reserve category, or select Not Applicable.

Uniformed Service

Select the type of uniformed service in which this veteran served. Values are: Air Force, Army, Coast Guard, Marines, and Navy.

Military Grade

Select the veterans military grade.

Military Separation Status

Select the veterans military separation status.

Military Service Start Date and End Date

Enter the applicant's military service dates.

Creditable Military Service

Enter the amount of military service for which the applicant receives credit.

Military Service Verified

Select this check box if you have verified the applicant's military service.

Veterans Preference RIF (Veterans Preference in Reduction in Force)

Select this check box if the applicant is eligible for veterans preference in RIF.

Effective Date

Enter the effective date for the applicant's military status.

Military Status

Select the applicant's military status.

Apply and Save and Return

If the page includes an editable field for entering points for an open-ended question, use the Apply button to save the change without leaving the page, or use the Save and Return button to save the change and return to the Edit Application Details page. Neither button appears if there are no open-ended questions with evaluators.

Close

Click to return to the Edit Application Details page. Changes to the points for open-ended questions are not saved.