Searching for Job Openings

Recruiting Home

Click to access the Recruiting Home Page.

Browse Job Openings

Click to access the Browse Job Openings Page.

Create Job Opening

Click to access the Primary Job Opening Information Page, where you start the process of creating a new job opening.

Search Job Postings

Click to access the Search Job Postings Page, where you can search for job postings.

Job Posting Title

Enter text to look for in the job posting title. The system searches for job openings that contain the text you enter; an exact match is not necessary.

Job Opening ID

Enter a single job opening ID. Searching by ID is the most efficient way to access the record for a specific job opening whose ID you know.

When prompting for the job opening ID, users see only the job openings to which they have security access.

Status

Select a job opening status. The default value is the default job opening status specified on the Recruiting Status Area Page. As delivered, the default is Open.

The value in this field affects which group actions you can perform on your search results. For example, approval-related group actions are available only if you use this field to limit search results to job openings in either Pending or Denied status.

Category

Select one of your personal job opening categories. The drop-down list displays an alphabetical list of category descriptions.

This field is visible only if job categorization is enabled on the Recruiting Installation – Jobs Page.

Most Recent Activity

To search based on how recently the job opening has had a status change, select the time period to check for status-related activity: Active within Today, Active within Yesterday, Active within Last 3 Days, Active within Last Week, Active within Last 2 Weeks, Active within Last Month, Active within Last Year, or Active within View All.

Changes other than status changes are not considered activity for purposes of searching based on when the most recent activity occurred.

Job Opening Type

Select Continuous Job Opening or Standard Requisition.

Hot Job

Select Yes or No to filter results according to whether the job opening is a hot job.

My Association

Select a value representing your association with the job opening. Options are:

• All Jobs

• Jobs Assigned to me

  A job is assigned to you if you are the primary hiring manager or primary recruiter

• Jobs Associated to me

  A job is associated with you if you created it, if you are on the hiring team in any capacity, or if you are part of the approval chain.

• Jobs Created by me

Hiring Manager, Recruiter and Created By

To search for job openings that are associated with a particular hiring manager, recruiter, or creator, enter that person’s employee ID in the appropriate field.

Business Unit

Use this field to search based on the job opening’s business unit.

Department

Use this field to search based on the job opening’s department. This field is available only after you enter a business unit.

Position Number

Use this field to search based on the primary position number for the job opening.

Recruitment Contact

Select an external recruitment contact. The drop-down list shows the names of contacts that have been defined on the Contact Setup Page with a contact type of Office.

Search

Click this button to perform the search using the criteria you've entered.

Clear

Click this button to restore the search criteria fields to their default state. In this state, all of the fields are blank except the Status field, where the default value is Open.

Select

Before performing a group action, use this check box to select the job openings to which the group action applies.

Job Opening and Job ID

These fields display identifying information about the job opening. If the job opening is in a draft, pending, or denied status, clicking the job opening title opens the Job Opening Page. If the job opening has ever been opened, clicking the job opening title opens the Manage Job Opening Page.

Status

Displays the job opening’s current status.

Type

Displays the job opening type, either Standard Requisition or Continuous Job Opening.

Category

If job categorization is enabled on the Recruiting Installation – Jobs Page, this column enables you to view and change the category for the job opening. Categories are a personal organizational tool, and your categorization is not visible to other users.

To change a job’s category, click the Category icon to access the My Job Categories Page, where a single click assigns a category and returns you to the Search Job Openings page.

Recruiting Location

Displays the primary recruiting location for the job opening.

Target Openings and Available Openings

Displays information about the total number of positions to be filled and the number that have not yet been filled.

Hot Job

Displays the hot job icon for any jobs that are hot jobs.

Created

Displays the date that the job opening was created.

Select All and Deselect All

Use these links to select or deselect grid rows so that you can perform group actions on the selected rows.

Group Actions

Click to display a menu of actions that you can perform for the selected job openings, then select an action to perform.

Add Note

Always available.

Select this action to create a note that will be added to all of the selected job openings.

Delete

Available only when you search for job openings where the status is Draft.

Performing this action deletes the selected draft job openings.

Approve, Deny, and Pushback

Available only when you search for job openings where the status is Pending or Denied.

Use these actions to perform approval-related actions.

If a user other than the assigned approver (or that approver's proxy) initiates an approval-related action, the action will not update the job opening.

Cancel, Close, and Hold

Available only when you search for job openings where the status is Open.

Performing these actions makes a corresponding status change to all selected job openings.

Return

Click to return the page from which you accessed this page.

Recruiting Home

Click to access the Recruiting Home Page.

Browse Applicants

Click to access the Browse Applicants Page, where you can search for applicants using a combination of keyword searching and faceted filtering.

Search Job Openings

Click to display the Search Job Openings Page, where you can search for job openings using a simple database search.

Create Job Opening

Click to access the Primary Job Opening Information Page, where you start the process of creating a new job opening.

Personalize

Click to change the content and layout of the toolbar.

Search

Use the text field under the toolbar to enter search terms, then click the Search icon to perform the search.

Keyword search criteria is not listed with the currently active filters (in the area just below the keyword search field), so there is no corresponding Remove Filter icon. Instead, you clear the search directly in the text field.

Remove Filter

Above the Job Openings grid, the page displays your currently active filters. Click the Remove Filter icon next to an active filter to remove the filter.

Clear All Filters

Click to remove all field-based filters. Clicking this link does not clear the keyword search filtering.

My Association

The available filters based on for your association with the job opening are: Created By Me, Hiring Manager, Primary Hiring Manager, Recruiter, Primary Recruiter, and Team Member Team members include approvers as well as the members of the job opening hiring team.

The Hiring Manager filter shows job openings where you are the primary or non-primary hiring manager. Similarly, the Recruiter filter shows job openings where you are the primary or non-primary hiring manager.

Recruiting Location

Use this field to filter based on the job opening’s recruiting location(s). If a job has multiple recruiting locations, all of the recruiting locations are represented in the list of facets.

This facet offers hierarchical filtering based on the recruiting location hierarchy that you set up on the Recruiting Locations Page. The initial list of values in the recruiting location facet includes only top-level recruiting locations (including recruiting locations that are not part of any hierarchy). For example, if the top level of your hierarchy is for countries, then the recruiting location facet lists the countries where you have job postings. Clicking a country name drills into the hierarchy, and facet now lists the next level of the hierarchy.

Recruiting location hierarchies are limited to five levels (the top level and up to four levels of nested recruiting locations).

Department

Use this field to filter based on the job opening’s department.

Hiring Manager

Use this field to filter based on the job opening’s primary hiring manager. Non-primary hiring managers are not considered.

Recruiter

Use this field to filter based on the job opening’s primary recruiter. Non-primary recruiters are not considered.

Job Family and Job Code

This field offers hierarchical filtering based first on job family and then, after you select a job family, based on the job codes that are associated with the selected job family.

The job families that are listed for this field are the families that are associated with the primary job codes of the job openings. Non-primary job codes are not considered.

If job family is not relevant to users, modify the HC_HRS_JOB_OPENING search definition to remove the job family facet. If you disable the job family facet, you can still keep job code as a non-hierarchical facet.

Status

Use this field to filter based on the job opening status.

When you access the Browse Job Openings page, the system automatically applies the status filter (if any) that is selected as the Default Job Status for Browse Job Openings Page on the Recruiting Installation – Jobs Page page. As delivered, the default filter is the Open status.

Created In

This field offers hierarchical filtering based first on the year that the job opening was created and then, after you select a year, based on the month that the job opening was created.

Job ID and Posting Title

These fields display identifying information about the job opening. If the job opening is in a draft, pending, or denied status, clicking the job opening title opens the Job Opening Page. If the job opening has ever been opened, clicking the job opening title opens the Manage Job Opening Page.

Category

If job categorization is enabled on the Recruiting Installation – Jobs Page, this column enables you to view and change the category for the job opening. Categories are a personal organizational tool, and your categorization is not visible to other users.

To change a job’s category, click the Category icon to access the My Job Categories Page, where a single click assigns a category and returns you to the Search Job Openings page.

Recruiting Location

Displays the primary recruiting location for the job opening.

Department and Business Unit

These fields display the department and business unit of the job opening.

Hiring Manager or Recruiter

This column displays either the job opening’s primary hiring manager or the job opening’s primary recruiter, depending on the roles assigned to the current user:

• If the user has a Recruiter, Recruiting Manager, or Recruitment Administrator role, the Hiring Manager column appears.

• If the user has a Hiring Manager role (and not any of the other roles listed), the Recruiter column appears.

Days Open

For job openings in an open status, this column displays the number of days since the job opening’s earliest posting date. If the job has never been posted, this field displays the number of days since the job opening was created. If the earliest job posting date (or, if none, the job creation date) is in the future, the system displays 0.

Days to Fill Date

Displays the number of days remaining until the projected fill date.

This data appears only for job openings in open statuses that have projected fill dates. If none of the job openings in the grid meet this criteria (for example, if you use the Status filter to show only jobs in Pending status), this column is hidden.

Status

Displays the current status of the job opening.

No Action Taken

Displays the number of applicants in the Applied phase. Click this number to access the Manage Job Opening page pre-filtered to show only applicants in this phase.

Total Applicants

Displays the total number of applicants that have applied for the job. Applicants with multiple applications are counted only once, and draft applications are not considered.

Hot Job

Displays the hot job icon for any jobs that are hot jobs. This column is hidden entirely if none of the job openings are hot jobs.