Running Labor Insurance Reports

This report lists employees who are 64 years of age or older as of April 1 of the object year you select on the run control page. It provides their employee IDs, departments, supervisor level, birth dates, and genders. The report also lists the total number of exempt employees in each department and establishment if you select these parameters.

If any employees listed in this report are elderly insured, select the Elderly Insured check box on the Maintain Labor Ins Data JPN page.

This report helps you complete the Insurance Premium report that you must submit each May. All 12 payroll runs for the insurance year (April 1 through March 31) must be finalized before you run this report.

For both workers compensation insurance and employment insurance, the report lists the number of workers and wages attributed to salary and bonus, as well as the total for each insurance type (full time insured worker, insured officer, and so on). It provides the grand totals for workers compensation insurance and for employment insurance, including and excluding the elderly insured.

The report lists data for the period April 1 of the previous year through March 31 of the object year you select on the run control page.

When you run the Newly Enrolled Employee Report, the system produces:

• A PDF version of the Newly Enrolled Employee Report (GPJPLA03).

• A summary log file (GPJP_LA03_sum.csv).

  This file contains the labor insurance establishment details, file creation date, total number of employees in the data file, and the number of errors detected in the data file.

• A data file (shutoku.csv).

  This file contains the details of the employees who are newly enrolled as of the run control date.

• A detail log file (GPJP_LA03_dtl.csv).

  This file contains the employee ID, name, the field in which the error is present, and the error details.

To submit enrollment data to the Employment Security Office, you can complete a separate paper report for each employee by copying enrollment report data from the Maintain Labor Insurance Report Data page. Alternatively, you can submit these three items: the csv data file, the Newly Enrolled Employee report (GPJPLA03), and a summary report. To prepare the summary report, copy data from the summary log file to the preprinted form supplied by the Employment Security office.

Before you can run the Newly Enrolled Employee report, you must create a file handle. Although you're required to enter a file name when you create the file handle, the system does not use this name when it generates the files. It applies the naming convention described in the following table: