Running the GLI Processes

This section provides an overview of the GLI process and discusses how to run the GLI process.

Page Name

Definition Name

Usage

Send Costs to GL MYS Page

GPMY_GL_PREPARE

Initiate the processes for calculation of general ledger data, leave liability, ChartField remapping, finalization of the GLI, and statistical data updates.

Review GL Costing Info MYS Page

GPMY_GL_INQUIRY

Review ledger data for an employee.

The calculation phase of GLI processing populates the GP_GL_DATA table. The Leave Entitlement process compares previous entitlement liability to current entitlement liability and loads the difference into GP_GL_DATA. After you update the GP_GL_DATA table, you can complete the standard core GLI process by running the Finalize process.

You can also run the GPMYS_GL_MAP Application Engine process that updates the ChartFields that are in GP_GL_DATA. The process selects and updates the necessary GP_GL_DATA records with specified ChartField overrides. When you run the GLI Finalize process, the data is summarized by using the chosen, remapped ChartFields for correct account mapping.

Note: You must finalize the payroll before obtaining up-to-date entitlement balances, upon which the liability calculation is based, for annual leave.

Use the Send Costs to GL MYS page (GPMY_GL_PREPARE) to initiate the processes for calculation of general ledger data, leave liability, ChartField remapping, finalization of the GLI, and statistical data updates.

Navigation:

Global Payroll & Absence Mgmt > Time and Labor / GL Costs > Send Costs to GL MYS > Send Costs to GL MYS

This example illustrates the fields and controls on the Send Costs to GL MYS page. You can find definitions for the fields and controls later on this page.

 Send Costs to GL MYS page

Field or Control

Description

ChartField Remap

Select this option to enable the ChartField Remapping process (GPMYS_GL_MAP) when running the General Ledger process. The ChartField Remapping process updates ChartFields in GP_GL_DATA. The GLI finalize process summarizes the data by using the remapped Chartfields.

Note: This page provides the additional processing phase options Leave Liability and ChartField Remap. These options are not available on the page that you access when you select Compensate Employees > Manage Payroll Process > Process (GP_GL_PREPARE).

Running the ChartFields Remapping Process

The ChartFields Remapping process:

  • Uses specified ChartField overrides and updates the GP_GL_DATA records.

  • Enables the GLI Finalize process to correctly summarize transactions by using the selected combination of ChartFields, grouping codes, and account values.

You run the new Application Engine program as part of the standard GLI process in the following sequence:

  1. Ensure that the general ledger calculation phase is complete.

  2. Run the new Application Engine process to perform department remapping.

    You run the remapping process before the leave entitlement process. If you alter the remapping, you must rerun the calculate process. You can't rerun the remapping process until you run the calculation process.

  3. Ensure that the general ledger leave entitlement phase is complete.

  4. Run the GLI Finalize process.

Note: This process runs as a separate process and is not integrated into existing application engine processes. Thus, it does not affect the existing GLI.