Entering Overtime Payments

Global Payroll for the UK provides a template for calculating and recording any overtime that employees work. This overtime can be salary based (where the system calculates an hourly rate for each employee) or calculated as a factor multiplied by the number of hours multiplied by an overtime rate.

This topic discusses how to enter overtime data.

Page Name

Definition Name

Usage

Overtime GBR Page

GPGB_EE_OVERTIME

Enter overtime data for an employee.

Use the Overtime GBR page (GPGB_EE_OVERTIME) to enter overtime data for an employee.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Assign Earnings and Deductions > Overtime GBR > Overtime GBR

This example illustrates the fields and controls on the Overtime GBR page.

 Overtime GBR page

Note: Overtime data is created at the job level. Therefore, if an employee has one or more employment contracts, he or she can be paid overtime rates for each one.

Field or Control

Description

Pay Period Date

Enter the date when the overtime is to be paid. This date must be within the start and end date of the pay period.

The value for this field defaults to the current date, which you can override.

Start Date

(Required). Enter a start date of the period when the employee commenced the overtime.

If you select the Salary Based check box, the system checks the hourly rate that applied at that time, even if the rate has since changed.

End Date

(Optional) Enter the last day of the period of overtime that the employee worked. The data that you enter here is used for informational purposes.

Note: The start and end dates provide you with information about when the overtime was worked.

Factor

Enter the factor by which overtime is calculated.

Hours

Enter the number of hours of overtime that an employee has worked during the period that you specified in the Start Date and End Date fields.

Salary Based

Each employee has an hourly rate that is calculated by the system. Select the Salary Based check box if you want to calculate the overtime at this hourly rate.

Overtime Rate

Enter the rate at which overtime is paid. If you select Salary Based, the system automatically enters the overtime rate and makes the field unavailable for entry.

Note: If you make subsequent changes to the hourly rate on the Job Data − Compensation page, the overtime rate that you enter here prevails unless you return to the Overtime GBR page and update the Overtime Rate field.

Total

The system automatically calculates the total gross amount of overtime that an employee is paid. This data is for information only because the actual amount due to the employee is calculated during the payroll process.