Overriding NI Using Positive Input

Normally, National Insurance (NI) is calculated automatically during payroll processing based on the NI information you entered on the Maintain NI Data GBR page. However, in exceptional situations you may need to override NI deductions manually using positive input.

To override NI deductions:

1. Create a positive input entry using the appropriate NI override deductions delivered for this purpose.

   When you process payroll, the system populates the normal NI deductions with the values you assign the NI override deductions in the positive input entry. You must include all the NI override deductions in your positive input entry because the system does not calculate any of the normal NI deductions when an NI override is processed.

2. Create a payee level supporting element override using the variable NI VR OVR IND.

   This supporting element override is required to trigger resolution of an alternative NI formula specifically designed for NI overrides that updates the NI accumulators correctly.

   Note: You must create the supporting element override at the payee level. Overrides created at any other level will not generate the correct results.

When you process payroll, the system generates a payee message for payees whose NI is adjusted using positive input. This helps you track NI overrides.

Use the Positive Input page (GP_PI_MNL_ERNDED) to create a positive input entry for the NI override amount.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Assign Earnings and Deductions > One Time (Positive Input)

To create a positive input entry, add a row for each NI override deduction:

1. Complete the fields on the Action tab as follows:

   Field or Control	Description
   Entry Type	Select Deduction.
   Element Name	Add these deductions to the positive input entry: NIO DD EES: To override the employee NI contributions. NIO DD EESRB: To override the employee NI rebate. NIO DD ERS: To override the employer NI amount. NIO DD ERSRB: To override the employer NI rebate. Important! You must add all the NI override deductions to the positive input entry and assign the appropriate value to each deduction. If you omit a deduction, the system assigns the value zero to the deduction.
   Action Type	Select Override.

2. Complete the fields on the Main Components tab as follows:

   Field or Control	Description
   Amount	Enter the NI override amount. The system uses the value to populate the normal NI deductions so it's important that this value is correct.
   Currency Code	Select GBP.

Use the Supporting Elements page (GP_PAYEE_SOVR) to create a supporting element override for the variable NI VR OVR IND.

Navigation:

Global Payroll & Absence Mgmt > Payee Data > Create Overrides > Supporting Elements > Supporting Elements

To create the payee level supporting element override:

1. Complete the Elements/Dates tab as follows:

   Field or Control	Description
   Element Type	Select Variable.
   Element Name	Select NI VR OVR IND
   Begin DateEnd Date	Enter the current pay period begin and end dates.

2. Complete the Values tab as follows:

   Field or Control	Description
   Numeric Values	Enter 1.