Requesting and Granting CHN Payroll Approval

Page Name

Definition Name

Usage

Calc Absence and Payroll CHN Page (calculate absence and payroll)

GPCN_RNCTL

Payroll Administrators enter parameters to run the absence and payroll calculation process (GP_PAYE).

Payroll Approval Reports CHN Page

GPCN_RUNCTL_RW

After calculating the payroll, Payroll Administrators enter the calendar groups for which to generate the salary detail, salary summary, and salary discrepancy payroll reports to submit for approval.

Request Payroll Approval CHN Page

GPCN_PAY_REQ

Payroll Administrators enter parameters to submit payroll approval request notifications to each assigned payroll approver, and to monitor payroll approval status.

Payroll Approvers can also use the page to view the progress of the payroll approval process.

Payroll Approval CHN Page

GPCN_PAY_APP

Payroll Approvers approve, deny, push back, reassign, or cancel payroll approval requests.

Payroll Administrators use the Calc Absence and Payroll CHN page (GPCN_RNCTL) to run the absence and payroll calculation process (GP_PAYE).

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calc Absence and Payroll CHN > Calc Absence and Payroll CHN

This example illustrates the fields and controls on the Calc Absence and Payroll CHN page.

 Calc Absence and Payroll CHN (calculate absence and payroll CHN) page

Fields and controls on this page enable you to select the payroll processing phase to run. Except as follows, the fields and controls are the same as those on the Calc Absence and Payroll CHN Page (GP_RUNCTL),which is described in the core PeopleSoft Global Payroll product documentation.

Field or Control

Description

Finalize

When the Payroll Approval CHN process (GPCN_Payroll_Approval) is enabled, the Finalize check box remains unavailable for selection until all approvals in the stream are received. When all approvals are received, the Finalize check box becomes available.

Note: If the payroll must be recalculated, a new approval process must be initialized and approvals obtained before the payroll can be finalized.

Select to the Finalize check box to close the payroll or absence cycle for the entire calendar group ID. Once you finalize the run, no more calculations are possible.

The Finalize phase must be run by itself.

After calculating the payroll, Payroll Administrators use the Payroll Approval Reports CHN page (GPCN_RUNCTL_RW) to generate the salary detail, salary summary, and salary discrepancy payroll reports to submit for approval.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Reports > Payroll Approval Reports CHN

This example illustrates the fields and controls on the Payroll Approval Reports CHN page.

 Payroll Approval Reports CHN page

Running the payroll approval reports process generates the Detailed Salary Report, Summarized Salary Report, and Salary Discrepancy Report for the calendar groups that you specify. The process enters links to these reports on the Request Payroll Approval CHN page where Payroll Administrators can view them, and on the Payroll Approval CHN page where Payroll Approvers can view them.

Payroll Administrators use the Request Payroll Approval CHN page (GPCN_PAY_REQ) to submit payroll approval request notifications to each assigned payroll approver, and to monitor payroll approval status.

Payroll Approvers can also use the page to view the progress of the payroll approval process.

Navigation:

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Request Payroll Approval CHN

This example illustrates the fields and controls on the Request Payroll Approval CHN page.

 Request Payroll Approval CHN page

Field or Control

Description

Detailed Salary Report, Summarized Salary Report, and Salary Discrepancy Report

Select the appropriate link to view the Salary Detail, Salary Summary, or Salary Discrepancy report that was generated for the calendar group.

Comments Text

If you have comments or special notes that you want each approver to see, enter them here.

Note: This field becomes unavailable when you select Submit.

Submit, Save, or Cancel

After reviewing the payroll reports and entering comments, select one of these buttons:

Note: The system automatically saves the page while submitting the request.

  • Submit: Sends the payroll reports and approval request to the first assigned approver in the approval stream, and automatically saves the page. As each approver approves the reports, a notification is sent to the next approver in the stream until all approvals are received.

  • Save: If you have not already selected Submit, saves the page without submitting the request so that you can come back and submit the request in the future.

  • Cancel: If you have not already selected Submit, enables you to close the page without saving.

Payroll Approval Process

Use information in this section to monitor how payroll approvals for a calendar group are moving toward allowing payroll finalization.

Information in this section reflects the status of the calendar group ID overall approval process and the status of each approval as it moves through the stream of assigned approvers. The system sends notifications to the Payroll Administrator and to the assigned Payroll Approvers based on the action (button) that the approver selects on the Payroll Approval CHN page.

Note: If payroll recalculation is required, the Payroll Administrator must regenerate the payroll reports for the calendar group and submit new approval requests from the beginning of the approval stream.

Payroll Approvers use the Payroll Approval CHN page (GPCN_PAY_APP) to approve, deny, push back, reassign, or cancel payroll approval requests.

Navigation:

Manager Self Service > Compensation and Stock > Payroll Approval CHN

This example illustrates the fields and controls on the Payroll Approval CHN page.

 Payroll Approval CHN page

Field or Control

Description

Re-Assign To

If you select the Re-Assign button to delegate your approval to someone else, enter that person’s employee ID here.

Comment Text

If you have comments or notes that you want other approvers and the Payroll Administrator to see, enter them here.

Detailed Salary Report, Summarized Salary Report, and Salary Discrepancy Report

Select the appropriate link to view the salary detail, salary summary, or salary discrepancy report for the calendar group. It is this information that you must approve for the Payroll Administrator to finalize the payroll.

Approve, Deny, Pushback, Re-Assign, or Cancel

Select the button that corresponds to the approval action that you want to take:

  • Approve: Approve the payroll reports. The system sends a notification to the next assigned approver in the stream and to the Payroll Administrator.

  • Deny: Decline approval. The system sends a notification to each approver in the stream up to and including yourself, and to the Payroll Administrator.

  • Pushback: Return the approval request to the previous approver. The system sends a notification to the last approver, yourself, and to the Payroll Administrator.

  • Re-Assign: Access the self-service Manage Delegation component (see Working with Self-Service Delegation) where you can delegate your GP Payroll Approval CHN responsibility to someone else for a period of time that you specify. The system sends a notification to the delegated ID, yourself, and to the Payroll Administrator.

    Note: If you delegate approval to someone, enter that individual’s employee ID in the Re-Assign To field here, on the Payroll Approval CHN page.

Payroll Approval Process

Use information in this section to monitor how payroll approvals for a calendar group are moving toward allowing payroll finalization.

Information in this section reflects the status of the calendar group ID overall approval process and the status of each approval as it moves through the stream of assigned approvers. The system sends notifications to the Payroll Administrator and to the assigned Payroll Approvers based on the action (button) that the approver selects.

Note: If payroll recalculation is required, the Payroll Administrator must regenerate the payroll reports for the calendar group and submit new approval requests from the beginning of the approval stream.