Updating Actual Training Costs
The Update Planned and Real Costs process updates the actual training costs that you're tracking in the Administer Training business process. You can post these costs against the training budget in the Budget Training business process.
Once you run the Update Planned and Real Cost Process, you can examine how you've spent your training budget, using online inquiry pages that detail the budgeted costs for your organization and any unbudgeted costs that you incurred as part of training your employees. Also, you can look at how your organization's total budgeted costs compare to what you spent on training at the end of the budget period, or at any point along the way, to examine how the projected expenditures compare to what you've spent.
Note: Run this process only if you have set up a training budget using the Budget Training business process and have been tracking actual training costs in the Administer Training business process.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Calculate Planned/Real Costs |
RUNCTL_TRN012 |
|
Run the Update Planned and Real Cost process. |
Use the Calculate Planned/Real Costs page (RUNCTL_TRN012) to run the Update Planned and Real Cost process.
Navigation:
This example illustrates the fields and controls on the Calculate Planned/Real Costs page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Budget Period |
You can update costs for any predefined budget period, but you'll want to run the process only against the current budget period, because you need to have recorded actual training costs to obtain meaningful cost results. You can run the process anytime during the current budget period to see how projected training spending compares to actual expenditures. Note: The budget period needs to be frozen for the process to execute properly. |
Base Currency |
When you move out of the Business Unit field, the system displays the base currency for that business unit. When the system calculates the costs for this budget period and business unit, it converts the costs to the base currency shown here. Then you can compare training expenditures and budget amounts in the same currency. |
When the system executes the Update Planned and Real Costs process, it calculates totals for all cost elements for each training demand that is associated with the selected budget period and business unit and compares the totals to the total training budget.
See product documentation for PeopleTools: Process Scheduler.