Updating Affected Employee Job and Payroll Data

Properly adjusting the job and payroll data for all employees affected by an ERE event requires updating up to five separate components in PeopleSoft HCM and PeopleSoft Global Payroll for Spain. Oracle provides a batch process that enables you to perform all of these updates automatically. The process makes updates based on the types of ERE you are processing and the data actions that you define on the Process ERE data actions ESP page.

Permanent ERE

For employees affected by permanent ERE, the Process ERE Data (ERE_UDTA_ESP) process makes the following changes:

  • Creates a new row on the Work Location page of the Job Data component with the Action and Reason you specify for permanent ERE on the Process ERE data actions ESP page. This action has an effective date equal to one day after the termination date defined for the ERE event.

  • Creates a new record on the Contract Status/Content page of the Update Contracts component with a Contract End Date equal to the termination date defined for the ERE event.

  • Creates a new record on the Manage Terminations ESP page with the Termination Reason that you specify for Permanent ERE on the Process ERE data actions ESP page. The effective date of the record is equal to the termination date defined for the ERE event. In addition, the system uses the statutory values for Days/Year and Max Periods to calculate severance pay.

  • For customers who have Global Payroll installed, calculates the following values and enters them on the Permanent ERE Employee Data page:

    • Common Contingency Base

    • Contribution Days

    • Daily Contributing Base

Suspension ERE

For employees affected by suspension ERE, the Process ERE Data (ERE_UDTA_ESP) process makes the following changes:

  • Creates a new row on the Work Location page of the Job Data component with the Action and Reason you specify for suspension ERE on the Process ERE data actions ESP page. This action has an effective date equal to the begin date defined for the ERE event.

  • For the existing record on the Contract Status/Content page of the Update Contracts component, adds a reduction using the reduction ID defined for the ERE event on the ERE Data ESP - Payroll page. The effective date of the reduction is equal to the begin date defined for the ERE event.

  • Creates a row on the Absence Event Entry page of the Absence Event ESP page using the Absence Take Element you specify for suspension ERE on the Process ERE data actions ESP page. The begin and end dates of the absence event are equal to the begin and end dates defined for the ERE event.

  • For customers who have Global Payroll installed, calculates the following values and enters them on the Suspension ERE Employee Data page:

    • Common Contingency Base

    • Contribution Days

    • Daily Contributing Base

Daily Hours Reduction ERE

For employees affected by daily hours reduction ERE, the Process ERE Data (ERE_UDTA_ESP) process makes the following changes:

  • Creates a new row on the Work Location page of the Job Data component with the Action and Reason you specify for daily hours reduction ERE on the Process ERE data actions ESP page. This action has an effective date equal to the begin date defined for the ERE event.

  • For the existing record on the Contract Status/Content page of the Update Contracts component, adds a reduction using the reduction ID defined for the ERE event on the ERE Data ESP - Payroll page. The effective date of the reduction is equal to the begin date defined for the ERE event.

  • Creates a row on the Absence Event Entry page of the Absence Event ESP component using the Absence Take Element you specify for daily hours reduction ERE on the Process ERE data actions ESP page. The begin and end dates of the absence event are equal to the begin and end dates defined for the ERE event. In addition, the system enters partial hours for the absence event if you entered a value in the Partial Hours field on the Work Redn. ERE page.

  • For customers who have Global Payroll installed, calculates the following values and enters them on the Work Reduction Employee Data page:

    • Common Contingency Base

    • Contribution Days

    • Daily Contributing Base

Work Day Reduction ERE

For employees affected by work day reduction ERE, the Process ERE Data (ERE_UDTA_ESP) process makes the following changes:

  • Creates a new row on the Work Location page of the Job Data component with the Action and Reason you specify for work day reduction ERE on the Process ERE data actions ESP page. This action has an effective date equal to the begin date defined for the ERE event.

  • For the existing record on the Contract Status/Content page of the Update Contracts component, adds a reduction using the reduction ID defined for the ERE event on the ERE Data ESP - Payroll page. The effective date of the reduction is equal to the begin date defined for the ERE event.

  • Creates a row on the Absence Event Entry page of the Absence Event ESP component using the Absence Take Element you specify for work day reduction ERE on the Process ERE data actions ESP page. The begin and end dates of the absence event are equal to the begin and end dates defined for the ERE event

  • For customers who have Global Payroll installed, calculates the following values and enters them on the Work Reduction Employee Data page:

    • Common Contingency Base

    • Contribution Days

    • Daily Contributing Base

Page Name

Definition Name

Usage

Process ERE data actions ESP Page

ERE_UDTA_ACTN_ESP

Define ERE data actions.

Process ERE Data ESP Page

ERE_RC_UPD_DTA_ESP

Process ERE data.

Use the Process ERE data actions ESP page (ERE_UDTA_ACTN_ESP) to define ERE data actions.

Navigation:

Set Up HCM > Install > Country Specific > Process ERE data actions ESP

This example illustrates the fields and controls on the Process ERE data actions ESP page. You can find definitions for the fields and controls later on this page.

 Process ERE data actions ESP page

Use this page to determine how the system updates job and payroll data for employees for each of the different types of ERE actions.

Field or Control

Description

ERE Update Action Type

Select the ERE update action type you are defining. Valid values are: Daily Hours Reduction, Permanent, Suspension, and Work Day Reduction.

Termination Reason

Select the termination reason that the system uses when updating the Manage Terminations ESP page when you run the Process ERE Data (ERE_UDTA_ESP) process. Typically you select a value in this field only for the Permanent ERE update action type.

Action

Select the action that the system uses when updating the Work Location page of the Job Data component when you run the Process ERE Data (ERE_UDTA_ESP) process.

Reason Code

Select the reason that the system uses when updating the Work Location page when you run the Process ERE Data (ERE_UDTA_ESP) process.

Absence Element

Enter the absence take element that the system uses to update the Absence Event Entry page when you run the Process ERE Data (ERE_UDTA_ESP) process.

Oracle delivers the following ERE absence takes:

  • ERE DSMPL PARCIAL: This should be mapped to the daily hours reduction ERE action type.

  • ERE DSMPL TOTAL: This should be mapped to the suspension and work day reduction ERE action types.

Use the Process ERE Data ESP page (ERE_RC_UPD_DTA_ESP) to process ERE data.

Navigation:

Workforce Administration > ERE Procedure ESP > Process ERE Data ESP

This example illustrates the fields and controls on the Process ERE Data ESP page. You can find definitions for the fields and controls later on this page.

 Process ERE Data ESP page

Use this page to run the Process ERE Data (ERE_UDTA_ESP) process.

Field or Control

Description

ERE ID

Select the ERE event for which you want to run the process.

Employee Type Selection

Select the types of ERE for which you are running the process.

Field or Control

Description

Permanent

Select to update the job and payroll data for employees affected by permanent ERE.

Suspension

Select to update the job and payroll data for employees affected by suspension ERE.

Work Sched. Reduction (work schedule reduction)

Select to update the job and payroll data for employees affected by work schedule reduction ERE.

Component Updates

Select the components you want the process to update for employees affected by ERE.

Field or Control

Description

Job Data

Select to update the Work Location page.

Contract Data

Select to update the Contract Status/Content page.

Absence Event ESP

Select to update the Absence Event Entry page.

Manage Terminations ESP

Select to update the Manage Terminations ESP page.

Calculate BRD

Select to update the following fields on the Permanent ERE Employee Data, Suspension ERE Employee Data, and Work Reduction Employee Data pages:

  • Common Contingency Base

  • Contribution Days

  • Daily Contributing Base