Mapping Data to Employee Categories for German Public Sector

To define employee categories for GPS labor agreements, use the Employee Labor Agreement (EMPL_CTG_L1) component.

This section provides an overview of employee categories, and discusses how to map data to employee categories for German Public Sector.

Page Name

Definition Name

Usage

Job Group/Service Class Information Page

GPS_JG_SC_JOB

Map job group and service class information for a remuneration regulation.

Civil Service Rank Information Page

GPS_GRD_CSR_MAP

Map civil service rank information to a salary grade.

The employee category indicates whether the employee is a white-collar worker, blue-collar worker, public sector employee, civil servant on probation, or a civil servant on tenure.

Note: Blue-collar and white-collar employee categories are no longer used as new statutory regulations for the labor agreements in GPS. However, it is still necessary to record these employee category values for historical reasons.

In GPS, consider the following when setting up and working with employee categories:

Employee Category Type

Other Details

White Collar Workers

Should be assigned to the BAT labor agreement.

This service class group is further defined by Job definitions, which you will map to the remuneration regulations on the Job Group/Service Class Information page. Job definitions are not available for other employee categories and labor agreements.

The case group in the Job Data component applies to this category type only.

Civil Servants on Probation

Judges on Probation

Apprentices

Public Sector Employees (PSE)

Probation periods apply.

Civil servants on recall

Pre-service periods apply.

Civil Servants on:

  • Tenure

  • Probation

Judges on:

  • Tenure

  • Probation

The BDA date in the Job Data components applies to these category types only.

Civil Servants on:

  • Tenure

  • Probation

  • Recall

  • Retirement

Public Sector Employees (PSE)

Judges on:

  • Tenure

  • Probation

The civil service ranks apply to these category types only.

Civil Servants on:

  • Tenure

  • Probation

  • Recall

Judges on:

  • Tenure

  • Probation

The Family Allowance fields in the Job Data component apply to these category types only.

All employee category types except Civil Servants in Retirement

The hiring age limits apply.

The Step fields in the Job Data component apply.

The mapping of the labor agreement to the employee category is defined on the Employee Labor Agreement page. The mapping of contract data, job data, and the labor agreement are all performed using this component.

Note: Since the labor agreement is a key field in the Employee Categorization table, labor agreements must be set up prior to defining employee categories by navigating to Set Up HCM > Product Related > Workforce Administration > Labor Administration > Labor Agreement > Labor Agreement. For information about labor agreements, see Understanding HR Setup Table for German Public Sector.

Use the Job Group/Service Class Information page (GPS_JG_SC_JOB) to map job group and service class information for a remuneration regulation.

Navigation:

Click the Job Group/Service Class Info link related to a remuneration regulation on the Employee Categorization page.

Job Group Service Class Information

In GPS, job group/service classes are tied to remuneration regulations under the salary administration plans under the employee categories.

Field or Control

Description

Job Group/Service Class

Enter all job groups and service classes that should be associated with this remuneration regulation of the salary administration plan of the employee category. Valid values are defined in the Job Group/Service Class component. See Job Group/Service Class Page.

Job Information

GPS jobs are tied to the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories.

Field or Control

Description

Job

Enter all jobs that should be associated with this job group/service class.

Note: The Job grid is available for the White Collar Worker employee category type under the BAT labor agreement only. For all other category types and labor agreements, this grid is hidden.

Valid values are defined in the Jobs component. See Jobs Page.

Service Class Group Information

GPS service class groups are tied to the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. Remuneration regulations for retirement and hiring age limits, as well as the probation and pre-service period limits, are mapped to service class groups.

As a person progresses through their career path in GPS, changes to an individual’s employment are usually reflected by receiving a new contract which may result in a change to the employee category. There are a number of rules which must be verified upon hire and change in status.

Each service class group may display several of the following group boxes and rule attributes:

  • Hiring Age Limits:

    • Minimum Hiring Age

    • Maximum Hiring Age

    • Maximum Disabled Hiring Age

  • Retirement Age Limits:

    • Minimum Retirement Age

    • Minimum Disabled Retirement Age

    • Maximum Retirement Age

  • Pre-Service Periods in months for Civil Servants on Recall:

    • Standard Pre-Service Period

    • Minimum Pre-Service Period

  • Probation Periods in months (for Civil Servants on Probation, Judge on Probation, Apprentice, and Public Sector Employee):

    • Standard Probation Period

    • Minimum Probation Period

    • Maximum Probation Period

  • Salary Grade Information

    • Salary Grade

    • Salary Grade Sequence

    • Civil Service Rank Information

  • Action/Action Reason Information

    • Action

    • Action Reason

For more information on which employee categories require retirement, pre-service, or probation information, see Understanding Employee Categories.

Field or Control

Description

Service Class Group

Select the service class groups that should be associated with this job group/service class for this remuneration regulation. Valid values are:

  • 1 – Without University Degree (Mit Hochschulabschluß)

  • 2 – With University Degree (Ohne Hochschulabschluß)

  • ED – Simple Service (einfacher Dienst)

  • GD Upper Service (gehobener Dienst)

  • HD – Supreme Service (höherer Dienst)

  • MD – Midrange Service (Mittlerer Dienst)

Hiring Age Limits

Hiring age limits apply to all employee categories except Civil Servants in Retirement. The page will display this group box only when the employee category type is not Civil Servant in Retirement on the Employee Categorization page.

Field or Control

Description

Minimum Hiring Age

Enter the minimum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Maximum Hiring Age

Enter the maximum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Maximum Disabled Hiring Age

Enter the disabled maximum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Retirement Age Limits

Retirement age limits apply to all employee categories.

Field or Control

Description

Minimum Retirement Age

Enter the minimum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Maximum Retirement Age

Enter the maximum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Min Disabled Retirement Age

Enter the disabled minimum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page.

Pre-Service Periods in months for Civil Servants on Recall

Pre-service periods apply to certain employee categories only. The page will display this group box only when the employee category type is Civil Servant on Recall on the Employee Categorization page.

Field or Control

Description

Standard Pre-Service Period

Enter the standard number in months for the pre-service period for this employee category/service class group combination. The system will verify this information against the effective date in Job Data.

Minimum Pre-Service Period

Enter the minimum number of months for the pre-service period for this employee category/service class group combination. The system will verify this information against the effective date in Job Data.

The Pre-Service End Date value is equal to the Job effective date plus standard pre-service period minus one day. For example, if the Job effective date is May 25, 2012 and the standard pre-service period is 6 months, the pre-service end date will be November 24, 2012.

Probation Periods in months

Probation periods apply to certain employee categories only. The page will display this group box only when the employee category type is Civil Servant on Probation, Judge on Probation, Apprentice, or Public Sector Employee on the Employee Categorization page.

Field or Control

Description

Standard Probation Period

Enter the standard probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data.

Minimum Probation Period

Enter the minimum probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data.

Maximum Probation Period

Enter the maximum probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data.

The Probation End Date value is equal to the Job effective date plus standard probation period minus one day. For example, if the Job effective date is May 25, 2012 and the standard probation period is 6 months, the Probation End Date value will be November 24, 2012.

Salary Grade Information

In GPS, Salary Grades are tied to the service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. This group box is available for all employee categories; however, the Civil Service Rank Information link and column is not available for all employee categories.

Field or Control

Description

Salary Grade

In GPS, salary grades are tied to the service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. This group box is available for all employee categories; however, the Civil Service Rank Information link and column is not available for all employee categories.

Salary Grade Sequence

Define the sort order that you want users to see when the page displays salary grades.

Civil Service Rank Information

Click this link to access the Civil Service Rank Information page to assign the appropriate civil service rank information for the combination of employee category, remuneration regulation, job group/service class, service class group, and salary grade.

Civil service ranks apply to certain employee categories only. The Civil Service Rank Information field is available only if the value of the employee category type is Civil Servant on Tenure, Civil Servant on Probation, Civil Servant on Recall, Civil Servant in Retirement, Judge on Probation, Judge on Tenure, or Public Sector Employee on the Employee Categorization page.

See Civil Service Rank Information Page.

Action/Action Reason Information

Use this group box to define the personnel actions that trigger notifications to post management.

In GPS, civil service ranks are tied to the salary grades under service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories.

Field or Control

Description

Action

Select the personnel action for which post management notifications need to occur.

Action Reason

Select a personnel action reason that you want to associate with the action. The action reason is not required. When the field is left blank, any action reason for the corresponding Action code will trigger a post management notification.

See Understanding HR Setup Table for German Public Sector.

Use the Civil Service Rank Information page (GPS_GRD_CSR_MAP) to map civil service rank information to a salary grade.

Navigation:

Click the Civil Service Rank Information link related to the salary grade on the Job Group/Service Class Information page.

Enter the civil service rank codes that should be associated with this salary grade. Valid vales are defined on the Civil Service Ranks Page.