Managing Time

Use the Payable Time Summary page (TL_TM_MPAY_SUMM) to view an employee's week-by-week summary of payable time by time reporting code using this display-only page.

Navigation:

Manager Self Service > Time Management > View Time > Payable Time Summary > Payable Time Summary. Enter employee selection criteria and click the employee Last Name link.

This example illustrates the fields and controls on the Payable Time Summary page. You can find definitions for the fields and controls later on this page.

The Payable Time Summary page displays one week's payable time. The time is allocated by date, then by TRC, and then by task. For example, suppose an employee's task profile specifies that time should be allocated 50 percent to one task and 50 percent to another, then you would see two rows for the same date and TRC. You can view the details of how the time is allocated on the Payable Time Details page.

Use the Payable Time Detail page (TL_MNG_PAY_DET_VW) to view the details of and employee's payable time.

If an employee has reported time and the Time Administration process runs, it is possible that the system still doesn't create payable time. If the system creates exceptions, then it depends on the priority of the exception. Low and medium severity exceptions enable the system to create payable time; however, high severity exceptions do not.

Navigation:

Manager Self Service > Time Management > View Time > Payable Time Detail > Payable Time Detail

This example illustrates the fields and controls on the Payable Time Detail page. You can find definitions for the fields and controls later on this page.

This page displays each day's payable time, including the time reporting code for the time. The employee can manually enter the TRC, or the system can generate it automatically during time reporting. The system also displays the number of units, amounts, or hours for the TRC. This value must be within the minimum and maximum quantity set for the TRC. The TRC type determines if this value is amounts, units, or hours. The system displays the date of the reported time and the current status of the payable time. The payable status records the progress of payable time through its different stages.

Use the Forecasted Time Summary page (TL_TMSPAY_SUMM) to view the week-by-week summary of an employee's forecasted payable time by time reporting code using this display-only page.

Navigation:

Manager Self Service > Time Management > View Time > Forecasted Time Summary > Forecasted Time Summary. Click the employee Last Name link.

This example illustrates the fields and controls on the Forecasted Time Summary page. You can find definitions for the fields and controls later on this page.

The Forecast Payable Time feature enables you to estimate what your payable time is either for the current period or for some time period in the future. It uses reported time, scheduled time, or both to calculate what the payable time is for a specified time period. For example, if you are a manager in a retail store where schedules change constantly, you are probably concerned about the number of employees who work overtime. You may want to estimate payable time for the current period and review which employees are approaching overtime limits. By using the Forecast Payable Time feature, the system looks at how many hours your employees have reported so far in the period, and also what their remaining scheduled hours are. The Forecast Payable page shows you what their estimated payable time will be and, from there, you will know if any of your employees are approaching overtime.

Payable time is forecasted in two ways:

• Forecast time for a month or for a specific date using the Time and Labor Launch Pad.

• Forecast time for a period using the Time Administration Run Control.

The Forecasted Time Summary page displays one week's estimated payable time. The system allocates time based on the TRC, and displays the total quantity of hours for each TRC to which time was reported or generated by the rules process within the date range specified.

Use the Compensatory Time: Select Employee page (TL_MSS_COMP_SRCH) to search for employees where you want to view compensatory time balance and expiration information.

Navigation:

Manager Self Service > Time Management > View Time > Employee Compensatory Time > Compensatory Time

This example illustrates the fields and controls on the Compensatory Time: Select Employee page.

Use the Select section to specify employee details to perform a search. regarding employee compensatory time.

Select an employee’s name link to access the Compensatory Time Page.

Use the Compensatory Time page (TL_COMPTIME_PNL) to view compensatory time balance and expiration information.

Navigation:

Select an employee from the Compensatory Time: Select Employee page.

This example illustrates the fields and controls on the Compensatory Time page. You can find definitions for the fields and controls later on this page.

The Compensatory Time page includes the compensatory time balance as of the date specified. This balance may be positive or negative, depending on how the plan is set up and what has been reported.

Use the Leave and Compensatory Time page (TL_LEAV_COMP) to view all of one or more employees’ leave details for the selected period.

Navigation:

Manager Self Service > Time Management > View Time > Leave/Compensatory Time Report > Leave and Compensatory Time

This example illustrates the fields and controls on the Leave and Compensatory Time page. You can find definitions for the fields and controls later on this page.

Use the Select field to specify employees to include in a notification regarding the employees’ leave and compensatory time. When you have selected one or more employees, use the Notify button to open the HR Notification window and create the notification.

When Absence Management is the job data absence system for an employee, the system uses the Absence Management leave data and the compensatory time data from Time and Labor. The following tables provide the leave and compensatory time data in this when Absence Management is installed and used:

• TL_COMPLEAV_TBL

• GP_ABS_CUR_BAL

• GP_ABS_TYPE

• GP_ABS_TAKE

• GP_ABS_TAKE_ENT

When the job data absence system for an employee not Absence Management, and the employee is enrolled in a Base Benefit leave plan, then the system displays the compensatory time leave data from Time and Labor. The following tables provide the leave and compensatory time data when Base Benefits is installed and used:

• TL_COMPLEAV_TBL

• LEAVE_PLAN

• BENEF_PLAN_TBL

Use the Leave and Compensatory Time Detail page (TL_LEAVCOMP_DTL) to view employee-specific leave details.

Navigation:

Click the employee last name link on the Leave and Compensatory Time page

This example illustrates the fields and controls on the Leave and Compensatory Time Detail page.

Based on the specified Start Dateand End Date, the system displays the individual transaction rows.

Use the Accumulators page (TL_ALL_ACCUMULATOR) to view time reporter accumulator totals by TRC.

Navigation:

Manager Self Service > Time Management > View Time > Accumulators > Accumulators

This example illustrates the fields and controls on the Accumulators page. You can find definitions for the fields and controls later on this page.

If you enter a range of dates in this page per employee, you will see per accumulator TRC, what the accumulated total (QTY) is associated to that TRC as of that date range. The accumulators will keep getting added to, they are not decreased from or restarted. The accumulator totals per employee are stored in TL_IPT1_CNT table.