Establishing Careers and Programs

Valid Careers for Aid Year

AID_YEAR_CAREER

Set Up SACR > Product Related > Financial Aid > Aid Year > Valid Careers for Aid Year

List all academic careers that are eligible for financial aid during an aid year for an academic institution and assign the appropriate rule sets for need analysis calculations and for financial aid processing.

Copy Careers for Aid Year

AID_YR_CAR_COPY

Click the Copy button on the Valid Careers for Aid Year page.

Copy valid careers from one combination of academic institution and aid year to another.

Valid Programs for Aid Year and Career

AID_YEAR_PROGRAM

Set Up SACR > Product Related > Financial Aid > Aid Year > Valid Programs for Aid Year > Valid Programs for Aid Year and Career

Assign rule sets for need analysis calculations and assign financial aid processing rule sets that are specific to a program.

Copy Programs for Aid Year and Career

AID_YEAR_PROG_COPY

Click the Copy button on the Valid Programs for Aid Year and Career page.

Copy program-level defaults from one combination of academic institution, aid year, and career to another.

Careers For School Codes

SCHOOL_CAREER

Set Up SACR > Product Related > Financial Aid > Aid Year > Careers for School Codes

Specify the valid careers that exist for each Title IV school code at your institution.

Copy Careers for School Code

SCHOOL_CAR_COPY

Click the Copy button on the Careers for School Codes page.

Copy valid careers from one combination of academic institution, aid year, and school code to another.

Valid Terms for Careers

AID_YR_CAR_TERM

Set Up SACR > Product Related > Financial Aid > Aid Year > Valid Terms for Careers

Define the eligible financial aid terms for each combination of academic career and aid year after you have specified the valid careers for each aid year.

Financial Aid Career Type

CAREER_TYPE

Set Up SACR > Product Related > Financial Aid > Financial Aid Terms > Define Career Types > Financial Aid Career Type

Associate each of your academic careers with a financial aid career type.

Option Rule Set

Select an Option Rule Set to define need analysis calculation options to associate with this career.

The Option Rule Set value provides full flexibility to determine how need analysis is performed. You load the Option Rule Set table into the system using a data mover script delivered to your institution each year in a regulatory release.

Select the Option Rule Set from these values: CSS Rules, Health Pro (health professional), or Ugrd/Grad (undergraduate/graduate).

The Option Rule Sets are delivered as translate values and should not be changed or altered in any way. You can create additional Option Rule Sets for your institution by creating additional translate values.

CNAS FM Rule Set (Canadian Need Analysis System federal methodology rule set)

Select the CNAS rule set that provides calculation guidelines that define general need analysis to use for processing with federal methodology. This value is whatever your institution set up as CNAS rule sets such as CSL (Canada Student Loan) and OSL (Ontario Student Loan).

CNAS IM Rule Set (Canadian Need Analysis System institutional methodology rule set)

Select the CNAS rule set that provides calculation guidelines that define general need analysis to use for processing with institutional methodology. This value is whatever your institution set up as CNAS rule sets such as CSL (Canada Student Loan) and OSL (Ontario Student Loan).

Aid Processing Rule Set

For careers that have different default processing values from those specified at the installation level (on the Financial Aid Defaults page), select the aid processing rule set that you created that contains the correct default processing values for this career. For Pell Grant Awarding purposes, you might consider creating unique Pell Calculation Rule Sets by Academic Career.

Copy

Click this button to access the Copy Careers for Aid Year page and copy valid careers from one combination of academic institution and aid year to another.

Academic Career

Select an academic career that is valid for the displayed aid year and school code. You can select only academic careers that you have defined as valid for the displayed aid year on the Valid Careers for Aid Year page.

Copy

Click this button to access the Copy Careers for School Code page and copy valid careers from one combination of academic institution, aid year, and school code to another.

Term

Select a term for which financial aid is awarded. Values include only the terms identified in the Term/Session Table (TERM_TABLE) for the career. After you enter a term value and exit the field, the Descr and Short Desc fields are populated automatically. These values are defined on the Term Values Table page (TERM_VALUES_XREF).

Award Period

Select a term or set of terms associated with a period of enrollment for the purposes of need analysis and awarding. The term's award period supplements the EFC/SAI adjustment calculation as it relates to calculations that are not nine-month calculations. Packaging uses the award period to apply active or passive mode correctly during multiple award period processing. It is also used to manage the type of data to extract for the financial aid notification (FAN) letter.

Academic: Indicates that the term is part of the standard academic year, and is generally associated with the nine-month EFC/SAI calculation. This is the default value.

Non Std (nonstandard): Indicates that the term is a nonstandard term, such as an inter-session or summer term, and is generally associated with calculations that are other than nine-month EFC/SAI calculations.

Loan Period Start and Loan Period End

Select the dates that the loan period begins and ends. Student Records supplies default dates. These dates are required for each term to build a valid loan period dynamically. The start date should correspond to the first day of instruction for the term and the end date should correspond to the last day of instruction for the term. When the Loan Origination record is built, the system calculates the loan period using the earliest loan period start date and latest loan period end date from the terms contained within the disbursement plan assigned to the loan award.

You can change period start and end dates at a student's individual loan origination level.

Select the dates that correspond to the Payment Period Start Date and Payment Period End Date. The default dates are pulled from the Loan Period Start Date and Loan Period End Date values on the Valid Terms for Career page. If the default Validated Start and End Dates are overridden then the updated values are used.

Anticipated Aid Display Date

SSF_FINANCIALS web service uses the value in this field to determine whether or not to extract information about anticipated aid.

If you set a date, SSF_FINANCIALS web service uses the value in this field as the starting date from which to extract information about anticipated aid until the expiration of the aid. If you do not set a date, SSF_FINANCIALS web service is unable to extract information about anticipated aid.

See Using the SSF_FINANCIALS Web Service.

FA Career Type

Select the financial aid career type to associate with the displayed academic career. You have only one active effective-dated row for each academic career. If you need to change the career type associated with the academic career, select a different value in this field. The Financial Aid system delivers the following translate values; you can add additional translate values:

E: Extended Education.

G: Graduate.

P: Professional.

U: Undergraduate. This is the default value.