Running the USISE Extract Process

This section discusses how to run the USISE extract process and generate a corresponding flat file. Run the USISE extract process if you submit your reporting file directly to the federal government.

Follow these steps to run the USISE extract process and flat file generation for all provinces except Ontario:

  1. Access the USISE Extract Process page and run the USISE extract process.

  2. Access the USISE Extract Process page and run the USISE flat file process.

Note: For Ontario Fall USISE reporting, where the FALL USIS Enrollment reporting submission includes the OUAC elements, running the extract process is a two-step process.

Follow these steps to run the USISE extract process for Ontario Fall USISE reporting:

  1. Access the MET Extract Process page and run the MET extract process.

  2. Access the OUAC Extract Process page and run the OUAC extract process.

  3. Access the OUAC Extract Process page and run the OUAC flat file process.

    When you run the OUAC flat file generation process, the system generates two files. One file contains only OUAC elements. The second file is a combined file that contains the USISE, MET, and OUAC elements.

To run the USISE extract process for Ontario USISE reporting not in Fall:

  1. Access the MET Extract Process page and run the MET extract process.

  2. Access the MET Extract Process page and run the MET flat file process.

Page Name

Definition Name

Navigation

Usage

USISE Extract Process

RUNCTL_CAN_USE

Records and Enrollment > Government Reporting Canada > Processes > USISE Report Process > USISE Report Process

Define run parameters for the Create Extract for USISE process (SRXTRUSE) and the Create Flat file for USISE process (SRCRFUSE).

Access the USISE Extract Process page (Records and Enrollment > Government Reporting Canada > Processes > USISE Report Process > USISE Report Process).

Field or Control

Description

Academic Institution

Enter the institution for which you are running the process.

Report Period

Select the period for which you are running the process. This field prompts against the report period table.

File Path

To send the extract output to a file directory, enter a valid directory path that maps to a folder with appropriate read/write permission. If you cannot locate such a folder, consult your system administrator.

Note: The file path must have a "\" (slash symbol) at the end of the path (for example, c:\temp\).

Student Selection

To define the group of students that you want to process, select one of the following options:

Process All Students: Select to generate the extract and flat file for all students in the student list table.

Process Selected Students: Select this option in conjunction with using the Select check box on the Student List Table page. The reports extract process adds data for a new student or replaces reporting data for an existing student. The reporting information for the students who do not have the Select check box selected remains unchanged by the process.

Data Type

Enter the DATYPE element.

Reporting Type

Enter the INSTYP element.

Click Run to run this request and select Create Extract for USISE. Click OK. After the extract process finishes, return to the Process Scheduler Request page and select Create Flat file for USISE. Click OK.