Setting Up Multiple Currencies in PeopleSoft Payables Control Tables

Set up your PeopleSoft Payables control tables before you can process vouchers and payments in multiple currencies. Among other things, the control tables that you establish in PeopleSoft Payables define currency codes, rate types, and exchange rates for multicurrency processing.

To set up your multiple currencies in PeopleSoft Payables control tables, use the following components:

  • General Ledger Definition (BUS_UNIT_TBL_GL).

  • Payables Options (BU_CTLB).

  • Voucher Origin (ORIGIN1).

  • External Accounts (BANK_EXTERNAL).

Page Name

Definition Name

Usage

General Ledger Definition - Definition Page

BUS_UNIT_TBL_GL1

Define currency options for the PeopleSoft General Ledger business unit.

Payables Options - Vouchering Options 1 Page 1

BU_AP_OPT_VCHR1

Define currency options for the PeopleSoft Payables business unit.

Voucher Origin - Vouchering Options 1 Page

ORIGIN_VCHR2

Define currency options for the voucher origin.

Group Information - Vouchering Options Page

GRP_AP_VCHR_OPT1

Define currency options for the control group.

Supplier Information - Location: Procurement Options Page

VNDR_PROC_OPT_SEC

Define currency options for the supplier. Override the voucher transaction currency and rate type in the control hierarchy that is applied during voucher entry.

External Accounts Page

BANK_PNL2

Define currency options for the bank.

Use the General Ledger Definition - Definition page (BUS_UNIT_TBL_GL1) to define currency options for the PeopleSoft General Ledger business unit.

Navigation:

Set Up Financials/Supply Chain > Business Unit Related > General Ledger > General Ledger Definition > Definition

Assign a base currency to the PeopleSoft General Ledger business units with which your PeopleSoft Payables business units is associated. The base currency for a PeopleSoft Payables business unit is defined by the PeopleSoft General Ledger business unit with which it is associated and cannot be changed.

PeopleSoft Payables processing supports interunit accounting, which enables you to track accounting transactions among PeopleSoft General Ledger business units with different base currencies. You can separate distribution and payment interunit entries.

Use the Payables Options - Vouchering Options 1 page (BU_AP_OPT_VCHR1) to define currency options for the PeopleSoft Payables business unit.

Navigation:

Set Up Financials/Supply Chain > Business Unit Related > Payables > Payables Options > Vouchering Options 1

Designate a default transaction currency and rate type for vouchers. The currency that you select here can be different from the PeopleSoft General Ledger business unit base currency, if necessary.

Note: Currency option rules follow the PeopleSoft Payables control hierarchy. Default values that you enter at the business unit level automatically change to the transaction level, unless you override the defaults with values stored at an intermediate level, such as voucher origin, control group, or supplier.

Use the Voucher Origin - Vouchering Options 1 page (ORIGIN_VCHR2) to define currency options for the voucher origin.

Navigation:

Set Up Financials/Supply Chain > Product Related > Procurement Options > Vouchers > Voucher Origin > Vouchering Options 1

Override the business unit default currency and rate type. The control hierarchy is applied during voucher entry. Using this capability, you can define an origin, such as a user in a foreign subsidiary, to enter vouchers in a currency different from the business unit's normal default transaction currency.

You can enter a rate type directly when specifying a voucher currency that is different from the control hierarchy default.

Use the Group Information - Vouchering Options page (GRP_AP_VCHR_OPT1) to define currency options for the control group.

Navigation:

Accounts Payable > Control Groups > Group Information > Vouchering Options

Override the default voucher entry transaction currency code for a group of vouchers. You can use control groups to group together vouchers of like currencies to ensure that the user applies the proper currency code.

You can also use control groups to create groups of vouchers for data entry purposes. The key control elements on the record are the control amount and the control totals. Control amount totals are not sensitive to the transaction currency; you can enter vouchers of different currencies in the same control group. The system tallies the transaction amounts of all vouchers in the control group to determine whether the group is in balance.

Note: The control group total adds amounts only and does not convert currencies.

The Control Group Register report displays currency information for individual vouchers in the control group.

Use the Supplier Information - Location: Procurement Options page (VNDR_PROC_OPT_SEC) to define currency options for the supplier.

Override the voucher transaction currency and rate type in the control hierarchy that is applied during voucher entry.

Navigation:

Suppliers > Supplier Information > Add/Update > Supplier > Supplier Information > Location

Click the Procurement link on the Supplier Information - Location page and expand the Additional Procurement Options section.

Use the External Accounts page (BANK_PNL2) to define currency options for the bank.

Navigation:

Banking > Bank Accounts > External Accounts

Each bank code can cover multiple bank accounts, and each bank account can have multiple currencies. All payments from a specific bank account must be made in one of the valid currencies that is set up for that bank account. During payment selection, the system alerts you if you have scheduled payments on a bank account in a currency other than the valid bank account currencies. You'll also receive an error message when you save a voucher online.