Defining General Ledger Business Units

General Ledger Definition - Definition Page

BUS_UNIT_TBL_GL1

Define a General Ledger business unit.

GL Business Unit ID Numbers Page

BU_ID_NBRS_GL_SEC

Enter the ID for the reporting entity for a business unit.

Incremental Calculation Method Page

BU_ADB_INCR_SEC

Identify the ADB definition and period type combinations that the system runs regularly, and use the incremental method to calculate average balances.

Maintain Mandate Sequence Number Page

PMT_SEQ_NUM_SEC

Identify the sequence type (mandate ID and reference number), beginning sequence number, maximum length and last auto-assigned number to apply to a mandate form.

Base Currency

Enter a code for the only primary currency for the General Ledger business unit. The base currency is sometimes referred to as the book currency. It is usually the local currency for the organization, although it can be different.

As of Date

Enter a date that is the benchmark for the system's current reporting period and calculations of year-to-date amounts. The as-of date is a report option on PS/nVision report requests. When you change the as-of date for a business unit, all reports using this option run relative to the as-of date that you specify here, so it is not necessary to change the report specifications.

Default SetID

Enter a SetID to determine the preliminary tableset sharing setup for the business unit. This field does not appear after the business unit is created.

Create BU (create business unit)

Click to create a new business unit. After you create the business unit, this button is not visible.

Holiday List

Select to identify holiday calendars for different countries or business units. Several General Ledger processes—including the Journal Post process, the Journal Entry process, and many others—use this calendar to determine working days and limit journal dates to working days only.

Location Code

Select a location code for the business unit. Financial Gateway uses this field to derive the address information for the business unit.

PeopleSoft Financial Gateway Implementation

Customer Supplier Affiliate

Select to obtain the interunit ChartField value from the customer or supplier tables when you create a transaction for the business unit.

Enable Document Sequencing

Select to use document sequencing for business units that operate in a country requiring it. You can track journal entries by document sequence number, if desired.

Consol - For Eliminations Only (consolidate - for eliminations only)

To automate the elimination of intercompany transactions, select to set up this special type of General Ledger business unit as an eliminations entity for consolidations processing.

Standard ID Qualifier

Select the qualifier for the type of reporting entity. Use BEI Identifier to populate the ISO and SEPA formats.

ID Num (ID number)

Enter the ID number for the reporting entity for the business unit.

Other Identification

Provide Other ID information for the business unit entity that will be used in ISO and SEPA formats. Other ID information consists of Issuer, Identification, and either an ISO Code List or a Proprietary Scheme Name under which the identification was issued. You must designate one issuer as the default that will be populated on the ISO and SEPA format.

Average Daily Balances

Select an ADB definition from a list of definitions on the Average Daily Balance Definition - Definition page.

Select only ADB definitions that you run regularly (for example, month-to-date averages).

Period Type

Select a period type to associate with the definition. Values are:

Date to Date: Calculates ADBs from a beginning date to the run request date.

Month to Date: Calculates ADBs from the first day of the month (which is the beginning date of the accounting period in which the run request date falls) to the run request date. To use this option, the detail ledger for the business unit must be tied to a detail calendar that uses monthly periods.

Quarter to Date: Calculates ADBs from the first day of the quarter (the beginning date of the first accounting period in the quarter in which the run request date falls) to the run request date. To use this option, the detail ledger for the business unit must be tied to a detail calendar that uses monthly periods 1 through 12.

Regular Date: Calculates average balances for the date range specified on the Average Daily Balance Process - Request page.

Regular Period: Calculates ADBs for a specified period range in a specified fiscal year. The calculations use the beginning date of a From period to the ending date of a To period.

Year to Date: Calculates ADBs from the first day of the year (which is the beginning date of accounting period 1) to the run request date.

Sequence Type

Select the following sequence types for which to track the auto-assigned sequence numbers:

• Mandate ID - Select this option to automatically generate a new number that will appear on a customer or counterparty mandate form created using this business unit in Financial Gateway that gives a creditor permission to process of a SEPA direct debit transaction. Setting up the sequence numbering for this number results in the sequencing of the mandate ID every time the mandate form is modified in Financial Gateway.

• Mandate Reference # - Select this option to set up automatic sequencing of a number that is entered by the creditor on the customer or counterparty mandate form that was created using this business unit. This number is used to uniquely identify the mandate across parties for banking purposes. Setting up the sequencing on this page results in the automatic sequencing of this unique number every time the mandate form is printed.

  See SEPA Direct Debit.

Beg Seq (beginning sequence)

Enter the beginning number from which to increment the sequential counter for the sequence number.

Max Length (maximum length)

Enter the maximum length of the sequence number.

Last Auto-Assigned Number

Enter the number of the last sequence number that the system assigned.