Finding and Correcting Errors When Entering Receivables

When you enter pending items online, the system validates the data and displays an error message if the data fails one or more system edits. In this way, the system prevents two types of user errors:

• Entering information that is not valid.

• Leaving a required field blank.

You can receive error messages at the field level or the page level. Edits at the field level prevent you from moving beyond a field when you enter invalid data or try to leave a required field blank. Edits at the page level catch the same errors as well as errors that involve multiple fields.

A single error message appears for a pending item if at least one item distribution line has a ChartField combo edit error. This message instructs the user to refer to the ChartField Combo Error tab for further details about the error. The ChartField Combo Error tab appears in the Distribution Lines grid. This tab identifies the specific fields and combination group that were used to compare against the distribution line with the error. If no errors occur, this tab does not appear.

The Receivables Update process also edits pending items and flags the errors.