Unposting Payments

You can only unpost groups or partially unpost payments if the Receivables Update multiprocess job has successfully processed them. Unposting a payment group creates a new group that is the exact opposite of the original group. The unpost group creates a new unpost item activity and new accounting entries for each item that it is unposting.

If the Receivables Update multiprocess job has not run, payment groups for which you selected the Batch Standard or Batch Priority posting action are not actually posted. In that case, select the Do Not Post posting action on the Action page to prevent the groups from posting. You do not need to unpost the groups.

Partially unposting a payment creates a partial unpost worksheet with all the original payment applications from the payment group. The user can then unpost one or more items by deselecting them from this payment application page, as well as add new items and perform other transactions to rebalance the payment application. The resulting payment group, from the original payment, will then be ready to post.

PeopleSoft Receivables 9.2 provides users with an option to partially unpost payments during the unpost process, thus providing an opportunity to correct user errors such as payments that were accidentally assigned to the wrong items.

When selecting a payment to unpost, the user can elect to unpost the entire payment in the customary manner, or perform a partial unpost. If the user chooses to partially unpost the payment, the standard unpost group will be created, unposting the entire payment group. However, at this point, a new worksheet with the original items allows the user to immediately repost any or all items in the payment. The newly created worksheet (known as a Partial Unpost Worksheet) functions like the payment application worksheet. Users can deselect or delete one or more items that should not be reposted, and the worksheet balances reflect the unpost action. The partial unpost worksheet must then be rebalanced by applying any remaining payment balance.

This worksheet must be balanced or deleted before the posting options on the Action page are active for the Payment Unpost process. The partial unpost payment worksheet can be deleted at any time by clicking the Delete Worksheet button, which is available only on this worksheet.

Before you unpost groups, define reason codes for unpost groups if you want to assign unpost reasons to your unpost groups.

Use the UnPost Group Query page (UNPOST_QRY) to review groups that are posted based on a combination of search criteria and link to the appropriate unpost page.

Navigation:

Accounts Receivable > Receivables Update > Unpost Groups > Group Search for Unpost > UnPost Group Query

This example illustrates the fields and controls on the UnPost Group Query page. You can find definitions for the fields and controls later on this page.

Use the Group Control, Payment Control, or Draft Control page (GROUP_ENTRY1_DSP) to review the control information, such as the group type, accounting date, group totals, and posting status.

Navigation:

• Accounts Receivable, Receivables Update, Unpost Groups, Online Group, Group Control

• Accounts Receivable, Receivables Update, Unpost Groups, Payment Group, Payment Control

• Accounts Receivable > Receivables Update > Unpost Groups > Drafts Group > Draft Control

• Several other navigation paths are available for the Group Control page.

This example illustrates the fields and controls on the Payment Control page.

Use the Draft Control page (DR_UNPOST_GRP) to review group control information for a draft for a specific draft event.

Navigation:

Accounts Receivable > Receivables Update > Unpost Groups > Drafts Group > Draft Control

Use the Group Unpost - Options page (GRP_UPST_PNL) to specify a reason for unposting a group or change the accounting date.

Define document sequencing options for the unpost group.

Navigation:

Accounts Receivable > Receivables Update > Unpost Groups > Online Group > Options

Several other navigation paths are available for this page.

Use the Unpost Action page (UNPOST_ACTION) to select an action for an unpost group.

Navigation:

Accounts Receivable > Receivables Update > Unpost Groups > Online Group > Action

Several other navigation paths are available for this page.

Use the Partial Unpost Worksheet Application page (PAYMENT_WS_IC) to partially unpost a payment group.

This page is accessible only through the Partial Unpost link on the Payment Group page (GROUP_ENTRY1_DSP) in the Unpost Groups component.

Navigation:

Accounts Receivable > Receivables Update > Unpost Groups > Payment Group > Payment Control

Click the Partial Unpost link on the Payment Control page.

This example illustrates the fields and controls on the Partial Unpost Worksheet Application page. You can find definitions for the fields and controls later on this page.

To partially unpost a payment in Receivables:

1. Navigate to the Unpost Groups - Payment Group page and select a payment group to unpost.

2. The payment information appears on the Payment Control page.

3. Click the Partial Unpost link to transfer to the Partial Unpost Worksheet Application page. The items from the original payment group will appear selected on this page and the Remaining payment balance will be zero. All other balances will be appropriately initiated.

4. Reapply the payment as needed by deselecting or deleting Items from the original payment group, effectively keeping them unposted. The worksheet balance amounts will reflect the actions taken, and the user must then reapply the payment amounts to balance the new payment group.

5. Post both groups.