Posting Events
Use the Event Summary page (Sourcing, Create Events, Event Details) to post sourcing events.
When you post an event, the system generates a PDF file and optionally an XML file that describes the event. Based on the settings set up in the Sourcing - Business Unit Definition Page, event notifications can be sent immediately or on a preview date as set in the Event Summary Page. The PDF and XML files are attached to the email that notifies bidders of the event. You can see the PDF and XML files listed as attachments when you access the Header Comments and Attachments page or you can access all documents for an event when you access the Event Files page. The PDF and XML files that the bidder receives are tailored to the bidder; for example, if you invite one bidder to all lines but invite another bidder to only one line, each bidder receives a PDF and an XML file showing only the invited lines.
Note: An XML version is created if you select the Allow Bidder XML Downloads option on the Sourcing Business Unit Definition page or the Event Settings and Options page.
See Posting Awards.
Making Changes to Posted Events
While the event is in a Posted status:
Invite new bidders.
Edit header and line comment and attachments.
Extend the event.
Change a reserve price.
If you use PeopleSoft Asset Management, follow these guidelines:
For you to enter an asset as a line item for sale in an event, the strategic sourcing status for the asset must be Allowed to be Auctioned.
Once you post the event, the asset management status changes to Sent to Auction.
The status remains Sent to Auction until the event is awarded or canceled.
Once the auction is awarded, the PeopleSoft Asset Management status changes to Sold in Auction.
If the event is not approved or awarded, set the event status to Canceled to change the asset management status from Sent to Auction back to Allowed to be Auctioned.