Running the Pre-Load and Load GL Processes for InterUnit Bills

After you run the Pre-process and Finalization process (BIIVC000), and the Currency Conversion process, run the Pre-Load process to prepare accounting information. Next, run the Load GL process (BILDGL01) to generate accounting entries, process-deferred entries and generate the accounting entries report.

For bills with no InterUnit or IntraUnit relationships, the Load GL process generates accounting entries for revenue, accounts receivable and other offset entries, which are booked to one General Ledger business unit that collects payment and recognizes revenue. These accounting entries include the following types: accounts receivable, contract liability, recognized revenue, discount and surcharges and taxes.

With InterUnit and IntraUnit billing transactions, the Load GL process generates additional accounting entries for the bill-to side of the transaction. These entries include the InterUnit expenses and InterUnit payables accounting entry types. The General Ledger business unit for these accounting entries is the bill-to General Ledger business unit for the invoice.

However, if you elect to generate an accounts payable voucher, PeopleSoft Payables generates the accounting entries for the bill-to side of the transaction. Therefore, when you load accounting entries for these bills, you do not find the InterUnit expenses and InterUnit payables accounting entries associated with them on the Load GL output listing. You only find the bill-from side of the accounting entries.