Creating Supplier ASNs

Use the Advance Shipment Notification - Advance Shipment Creation page (PO_SSASN_CREATION) to create supplier ASNs.

Navigation:

Manage Orders > Create ASNs

Click the Create ASNs link on the Recent ASNs pagelet.

Use the Advance Shipment Notification - Purchase Order Schedule Selection page (PO_SSASN_SHIPMENTS) to select PO lines and schedules for ASNs.

Navigation:

Enter a shipment number on the Advance Shipment Creation page, and click the Add Lines button.

Use the Advance Shipment Notification - Lot/Serial Information (inquiry) page (PO_SSASN_LOTSERIAL) to assign lot IDs or serial IDs to selected item IDs.

Navigation:

Select a lot- or serial-controlled item, and click the Lot/Serial link on the Advance Shipment Creation page.

To create an online ASN:

1. Enter the ASN header information including any defaults (such as order number) which will be applied to all ASN lines as they are added.

   The shipment number is required.

2. Click Add Lines to access the Purchase Order Schedule Selection page and search for the appropriate (dispatched) PO lines to include in the ASN.

   1. Enter a supplier location if the supplier is associated to more than one (if not, the location appears by default), a purchase order number, and an item ID or supplier item ID; and optionally change the default date range to further control the search.

      Select the Exclude Received Schedules check box to prevent previously received schedules from being included in the search.

      To ease data entry on the supplier side, you can enter a date range and item number to identify which POs are awaiting shipment for the item.

   2. Click Search.

      The system returns all PO lines and schedules that meet the search criteria and are available to be shipped. If the page was already populated with data from a different PO, the system doesn't refresh the page until you click this button.

3. Select one ore more resulting PO Schedule lines to indicate the line is to included with the ASN.

   Note: You can select a PO schedule for inclusion more than once, but the system adds it only once to the ASN. Also, the from and to dates narrow down the expected shipment based on scheduled due date on the purchase order schedule lines.

4. Add the selected PO schedule to the ASN:

   1. Click Include in ASN (include in advance shipment notice) to clear the search results, transfer the selected PO lines to the Advance Shipment Creation page, and remain on the Purchase Order Schedule Selection page to perform another search and add more lines to the ASN.

   2. Click Include/View ASN (include and return to advance shipment notice) to access and transfer the selected PO lines to the Advance Shipment Creation page (or return to the page without selecting more lines).

5. Now that the Advance Shipment Creation page is now populated with current information for the selected schedules:

   1. You can modify the shipment line number, revision, shipped quantity, ship unit of measure (UOM), invoice ID, bill of lading, pro number, and supplier sales order number.

      Note: The Shipped quantity field displays outstanding quantities: the quantity ordered minus any previous receipts for the purchase order schedule in the supplier UOM.

      If the ERS Action on the PO Matching page is set to Yes, the system requires an invoice ID form the supplier.

   2. The supplier can associate lot or serial numbers to lot- or serial-controlled items by selecting the radio button on the appropriate line and clicking the Lot/Serial link to access the Lot/Serial Information page.

      Enter the lot or serial ID and expiration date for the selected item, and click Return to return to the Advance Shipment Creation page.

      Note: The expiration date should not be less than or equal to the current date. The creation of an ASR from the ASN automatically incorporates the lot or serial ID and the expiration date. Upon completion of the job, the Lot Control Information page also populates the expiration date.

6. Click Submit ASN (submit advanced shipping notice) to create the ASN.

   The system saves the ASN data to the EC staging tables and, from this point on, processes the data as if it were an ASR that was entered using the ASR EIP.

   See Understanding Supplier ASNs.

7. To send an email containing a URL to the ASN, click ASN History to access the ASN History component.

   Note: The Send Email link is located on the ASN History - Summary and Line Details pages; the ad hoc email function automatically generates a URL to the page from which it is generated.