Common Elements Used in Global Location Numbers and Global Trading Item Numbers

Alloc Method/Allocation Method

Miscellaneous charge allocation method. If a value is not selected, charges are allocated based on the setting for each charge on the Header - Miscellaneous Charges page. Values are:

Matl Value (material value): Allocates charges based on the value of the items on the line.

Quantity: Allocates charges based on the quantity of items on the line.

Volume: Allocates charges based on the volume of the items on the line.

Weight: Allocates charges based on the weight of the items on the line.

Amt/Amount

Total amount of the charge. You can override the default amount.

Budget Status

Appears only if budget checking is enabled.

Valid: The purchase order has been successfully budget checked.

Error: The purchase order has failed budget checking.

Not Checked: The purchase order has not been budget checked.

Cancel Distribution

Click this button to cancel the distribution. If the distribution that you cancel is sourced from a requisition, the system prompts you to see whether you want to increase the open requisition quantity and allow the requisition quantity to be re-selected. To cancel a distribution, you must have the proper authorization defined on the User Preferences - Procurement: Purchase Order Authorizations page.

Currency

Currency of the charge amount appears by default from the supplier location default currency when the supplier location is specified.

Freight Charge Method

Method by which freight is charged for the purchase order. This value can be overridden for the schedule on the Details for Schedule page. Values are:

Volume: Freight is charged by the volume of the shipped item.

Quantity: Freight is charged by the number of packages.

Value: Freight is charged by the value of the order.

Weight: Freight is charged by the weight of the items.

Freight Trm/Freight Terms Code

Freight terms code that applies to the schedules for this purchase order.

Geocode

Nine-digit code used to identify the state, county, and city as a specific jurisdiction. Used for tax calculation by integrated third-party applications.

IN Unit (inventory unit)

Inventory business unit for the item. At the distribution level, if the purchase order line is for an inventory item, this field appears by default from the ship to location on the Maintain Purchase Orders - Schedule page.

If the item is an inventory item and an inventory business unit is entered on the first distribution line of the schedule, the due date on the Maintain Purchase Orders - Schedule page is validated against the inventory business unit calendar. This ensures that the inventory business unit is open to receive merchandise on that day.

Location

Third-party supplier location.

Merch supplier (merchandise supplier)

If selected, the charges are paid to the purchase order supplier and the Third-Party supplier link becomes unavailable.

If you clear the check box, this indicates that the charges are from a third-party and will be paid on a separate voucher. For example, you would clear the check box for freight charges if the freight is billed separately by the carrier.

Miscellaneous Charge/Charge Type

Miscellaneous charges are set up on the Misc Charge/Landed Cost Defn page (miscellaneous charge/landed cost definition page).

Origin

Origin for the purchase order. Origin codes are established on the Origin Codes page and help identify the origins of transactions.

PO Ref

Enter any reference information. The information that you enter here appears on the purchase order approval pages.

Rate Date

Date of the rate used in the currency calculation.

Rate Type

Indicates the exchange rate type that the system uses to convert between the purchase order transaction currency and the purchase order business unit base currency.

Request BU (requesting business unit)

Business unit from which the purchase order requisition originated.

RTV Credit (return-to-vendor credit)

Select to credit this charge if a return is made to the supplier. This is available for merchandise-supplier charges only.

Sales/Use Tax Applicability

Choose the correct sales and use tax applicability rules from these values:

Item is Exempt: Select if the item is exempt from sales and use tax.

Purchaser Is Exonerated: Select if you, as the purchaser, do not have to pay sales or use tax. Tax is not calculated on the purchase order and accounts payable does not pay taxes.

Sales Tax Appl (sales tax applicability): Select to calculate and apply sales tax on the purchase order.

Direct Pay (use tax applicability direct pay): Select if you do not want use tax calculated on the purchase order. The invoice is not created with use tax, but a line is written to the general ledger for the amount that you must pay the state directly.

The use tax amount is calculated and displays on the Sales/Use Tax Information For Schedule page and the Sales/Use Tax Details For Distribution page. The use tax amount will not display on the Maintain Purchase Order - Purchase Order page or the PO Total Amount Details page.

Use Tax Appl (use tax applicability): Select to calculate and apply use tax on the purchase order.

Ship From Country

Ship from country for the transaction.

Ship From State

Ship from state for the transaction.

Ship To Country

Country associated with the ship to location for the transaction.

Ship To State

State associated with the ship to location for the transaction.

Ship Via

Carrier or method of shipment.

Tax Code SUT (tax code sales use tax)

Tax code for the schedule. A tax code consists of a group of tax authorities. For example, if a certain locality has a city tax, trade use tax, county tax, and state tax, you can create four tax authorities and group them into a single tax code. This is used when the PeopleSoft tax tables are used to calculate sales and use tax.

Third Party supplier

Third-party supplier billing the miscellaneous charge.

TRFT Rule (transport and freight rule)

Set the transport and freight rule code for the transaction. Can be overridden for the schedule on the Details for Schedule page.

VAT Applicability/ Applicability (value-added tax applicability/applicability)

Select whether VAT should be calculated for this schedule. While most purchases may be subject to VAT for any of the VAT countries, there may be some items or item categories that are exempt or outside of scope for VAT. VAT Applicability is determined by an algorithm, but you can override the default value here. Values include Exempt, N/A, Outside, Suspended, Exonerated and Taxable.

The VAT applicability is set on the Schedule VAT Information page.

VAT Code

The VAT code is used to specify the tax rate associated with the transaction schedule line. The VAT code appears by default from the VAT defaults table, using the Purchasing VAT defaulting hierarchy.

VAT Transaction Type

The VAT transaction type provides a way of categorizing the VAT transactions for reporting purposes.

The VAT transaction type appears by default from the VAT defaults table, based on the Purchasing VAT defaulting hierarchy.

VAT Reporting Entity

This is the level in the organization at which VAT returns are filed. Purchasing business units are VAT-enabled through their relationship with the General Ledger business unit. On a purchase order, this is the entity that reports the VAT for this transaction.

VAT Treatment

VAT treatment for the VAT calculation. VAT treatment is determined by a complex set of algorithms. Values include:

Domestic Goods Purchase: If the ship from and ship to countries are the same, and the supplier is registered for VAT, the transaction is treated as domestic.

Domestic Services Purchase: If the buyer and seller are both located in the country where the VAT is liable, the transaction is treated as domestic

EU Goods Purchase: If the ship from and ship to countries are different, the system determines whether both countries are located within the European Union. If so, the system looks at the VAT registration for each trading partner to determine whether the transaction should be treated as an intra-EU purchase, domestic, or outside the scope of VAT.

EU Services Purchase: If each trading partner is located and registered in different EU countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed EU services purchase.

Self-Assess Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the supplier is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that VAT on imports should be self-assessed, the transaction will be treated as a self-assess goods import, and both input and output VAT will be recorded.

Self-Assess Services Import: If each trading partner is located and registered in different countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed services import.

Zero-rated Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the supplier is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that only input VAT should be recorded on imports, the transaction will be treated as a zero-rated goods import.

Outside of Scope: If the supplier is not registered for VAT, or if the VAT is liable in a country other than the VAT reporting country, the transaction is treated as outside the scope of VAT.

No VAT Processing: For transactions where the physical nature is goods, if the ship to country has not been defined as a VAT country and the VAT reporting country on the transaction is blank, no VAT information will be recorded.

VAT Use Type/Use Type

Defines the percentages by which the usage of goods and services are taxable and exempt from VAT. This is used in the calculation of recoverable and rebate VAT.