Creating Indivisible Specific Spaces

An indivisible space is a function space that cannot be subdivided. Indivisible spaces are the basic components that a property offers for function space bookings. Examples are small salons, meeting rooms, and board rooms. Like any other function space, an indivisible space occupies a physical area and has capacity characteristics. Depending on the location in the property, indivisible space units can be grouped to form a larger, configured spaces.

This task is a step in Process of Setting Up Function Spaces.

To create an indivisible specific space

1. Navigate to the Property Administration screen, then the Properties view.

2. In the Properties list, query for the required property record.

3. Click the link in the Property Name field, and then click the Specific Space view tab.

4. In the Specific Space list, create a new record and complete the appropriate fields, as required.

   Some fields are described in the following table.

   Field	Comments
   Name	The name of the specific space.
   Physical Area	The physical area of the specific space.
   Backup Required	Indicates whether the specific space requires a backup function space. For more information about backup function spaces, see Marking a Space or Category as Requiring Backup.
   Type	The product type. The default value is Indivisible. You can drill down on the Type field to define the features of the Type in the Product Key Features view.
   Description	The description of the specific space.
   Display Sequence	The sequence in which the function space appears in the Function Space Diary.
   Compact Sequence	The sequence in which the function space appears in the Compact Diary view. For more information about the Compact Diary, see Function Space Diary Views.
   Revenue Category	The revenue category associated with the specific space. This field is automatically populated with the Revenue Category value that is associated with the selected Revenue Sub Category. If specific spaces are not associated with revenue categories, then revenue rollup for the specific spaces does not occur.
   Revenue Sub Category	The revenue subcategory associated with the specific space.
   Revenue Parent Category	The revenue parent category associated with the specific space. This field is automatically populated with the Revenue Parent Category value that is associated with the selected Revenue Sub Category.
   Usable Area	The default value is the value of the Physical Area field. Can be changed to be less than the Physical Area if necessary.
   Effective Start Date Effective End Date	The date on which this space is available for use and the date on which this space is no longer available for use. When effective start and end dates are defined for function spaces, these function spaces appear ineffective in the Function Space Diary on dates outside the effective period.
   Floor Plan	An image of the floor plan for the specific space.
   Special Location	Select to designate this function space as a special location. A Special Location designation is property-specific and user defined. When selected, indicates that the function space is not usually used as function space; or that the function space is used, sold, and so on only under special circumstances. For example, an indoor pool might be a special location because it is booked infrequently. As another example, consider an off-site location that is sold and serviced by a specific hotel. Company XYZ has a large meeting facility in its building. Hotel ABC regularly sells this meeting facility to customers and provides food services. However, to book this space, there might be special requirements, or Hotel ABC might want to note that the function space is off site.