How do I annotate a document?

Note: If the document is visible to people outside your company, you see a banner stating "Visible to outside users." at the top of the document preview and any associated annotation dialogs.

  1. Open the document you want to annotate.

  2. Tap Annotations icon, then tap the type of annotation you want to use:

    • Tap Pushpin button, and tap the place you want the annotation to appear.

    • Tap Rectangle button, and draw a rectangle over an area of any size.

    • Tap Ellipse button, and draw a circle around an area of any size.

    • Tap Pen button, and write or draw over an area of any size.

    • Tap Highlighter button, and highlight one line.

  3. Tap Annotation message button to open the comment box. Add comment text, then tap Save.

    Tip: When you type a hashtag (#) and at least one letter, you see suggestions of hashtags that other people have used. For more information on hashtags, see What are hashtags (#) and how do I use them?

  4. Tap Publish <number> (<number> is the number of annotations that need to be published) to add them to the document and the Conversation.

To view annotations:

Open the annotated document or tap Annotation icon under the annotation message.

To view a list of all annotations, tap the open annotation.

To show and hide annotations:

  1. Open the annotated document.
  2. Tap Annotations filter icon.
  3. Tap All annotations to show all the annotations on the document, No annotations to hide all the annotations, a person's name to view annotations published by that user, or Unpublished annotations to see the annotations that have not been published yet.

    Note: Tap Annotations list button, to show the existing annotations in a list.