1. Administrator's Guide
  2. Managing Profiles
  3. Creating Profiles
  4. Profile Workflow Assignments

Profile Workflow Assignments

The Workflow tab contains the preparer and reviewer assignments. Only users authorized for preparer and reviewer roles can be assigned these functions on a profile. Account Reconciliation prevents the same user from being assigned preparer and reviewer roles on the same profile, or the same user being assigned multiple reviewer roles.

  • Enter this information for the preparer:

    • User Name—The user names available for selection as preparer are only those users authorized with the preparer role. To select to assign a Preparer to a named user, team, or Shared Services Group click icon_backupuser.

    • Backup User—If you assigned a user for the primary preparer, you can assign a backup user authorized as a preparer:

      Note:

      A backup preparer can prepare the reconciliation only when the primary's status is "unavailable." To set a status to unavailable, see Changing a User's Preferences.

      1. Click Select a Backup User icon_backupuser.

      2. Enter the First Name and Last Name, or click Search to select a backup user.

    • Frequency—If a profile contains a frequency that matches a frequency associated with a period, then the reconciliation is copied to the period when the administrator uses the Copy to Period function. Frequency examples: Annually, Quarterly, Quartery-US, Quarterly-Europe, and Monthly.

    • Start Day Offset—Determines the start date of the reconciliation. This negative or positive number determines the number of days before (if negative) or after (if positive) the period close date the reconciliation is authorized to begin.

    • Schedule From—Determines what day (for example, the close day or end day) the Start Day Offset relates to.

    • Duration—Added to the start date to calculate the preparer due date.

  • When assigning reviewers, start with the reviewer with the highest frequency. Enter reviewer information:

    • Level—Account Reconciliation supports unlimited levels of review.

    • User Name—The user names available for selection as reviewers are only those users authorized with the reviewer role.

      To assign a backup reviewer, team, or Shared Services Group:

      1. Click Select a Reviewer icon_backupuser.

      2. If you selected a user for the primary reviewer, you can select a backup reviewer. In the Backup User column, click Select a Backup User icon_backupuser and select a backup user.

    • Reviewer Frequency—Determines frequency of reconciliation review. Reconciliations can be prepared monthly and reviewed quarterly.

    • Reviewer Duration—The reviewer due date. The due date is calculated as preparer start date, plus the preparer duration, plus the reviewer duration. There is no start day offset for reviewers, because the reviewer start date is determined by when the preparer releases the reconciliation for review. As soon as this occurs, the reviewer may begin review.