Understanding Employee Assignment Integration
To facilitate the process of assigning employees to work orders, and having employees charge their time to those work orders, you can integrate the JD Edwards EnterpriseOne Resource Assignments system with the Employee Assignment module in Oracle's JD Edwards EnterpriseOne Human Capital Management product family.
The Employee Assignment module enables you to automatically create timecard templates that employees can use when entering their labor hours. Timecard templates provide employees with timecards that already include employee, organization, job, work order, and rate information. Timecard templates provide an easy method for employees to enter their time, and provide greater accuracy for time and labor reporting, because the amount of data entry is significantly reduced.
You can use resource assignments along with employee assignments to:
Create employee assignments.
A resource coordinator creates employee assignments for temporary work assignments. The coordinator enters the different job descriptions, rates, and pay basis codes.
Assign resources to a work order.
A project manager assigns resources to a work order.
Create timecard templates.
A payroll clerk creates timecard templates that employees use when entering time that was worked for the pay period. These templates include data from the work order to which the employee was assigned, eliminating the need for the employee or the payroll clerk to manually enter the data.
Enter time worked.
Employees use self-service time entry to review the timecard templates and update them with actual hours worked.
Review and approve timecards.
Managers use self-service time entry in Oracle's JD Edwards EnterpriseOne Human Capital Management module to review and approve the timecard information that the employees entered.
Upload the timecard information to the time entry system for payroll processing.
After managers approve the timecards, you run a batch process to convert the timecard templates into actual timecards. The system then processes those timecards through payroll and generates payments for employees.
Change resource assignments.
When an employee does not come to work on a day that work is scheduled, the supervisor can reassign the work order to another employee. If the timecard templates are created as the resource is assigned, the timecard template must be updated to reflect the assignment change. For example, if an employee does not come to work, you can reassign his or her task to someone else on that day. However, the system does not automatically update the timecard templates. The payroll clerk must regenerate the timecard templates to update the information, or the new assignee can manually enter timecards for the assignment.
You use the Generate Timecard Template program (R0716711) to automatically create timecard templates for selected employees. When you create the templates, you specify whether the templates are based on data from the JD Edwards EnterpriseOne Resource Assignments system or from the Employee Assignments module. When you create templates from the JD Edwards EnterpriseOne Resource Assignments system, pay basis (pay class) and rates are validated against the Employee Master Information table (F060116) when the template is created. The templates are stored in temporary time entry tables, where they can be reviewed and updated. After the employee updates the template with his or her actual hours, and the timecards have been reviewed for accuracy, you upload the timecard templates to the live time entry table. The timecards can then be processed through a payroll cycle.