Understanding the Accounting Profile Journal Creation Program

You run the Accounting Profile Journal Creation program (R74U0212) to generate journal entries in the Account Ledger table for fixed billing amounts. Because you can generate billing amounts for any day of the period, the amount that you generate from the payment profile records could be different for each period. The system generates payment profile records based on the billing date that you enter in the billing pattern that you assign. The system generates accounting profile records based on the value of the Accounting Journal Method field that you enter in the Additional Company Constants program. For example, if you enter P, the system generates accounting profile records monthly, from the first of the month through the end of the month. In effect, the system produces a straight-line amount for each month. Some companies and countries require that reporting be done on straight-line billing amounts, rather than the actual, fluctuating billing amounts.

The system generates accounting profile records only for billing types that generate recurring billing records, such as recurring billing and estimated expense participation.

You can run the R74U0212 program in either proof or final mode:

• In proof mode, the system generates a report of the records that it selects to process.

• In final mode, the system generates a report of the records that it processes and generates the journal entry in the Account Ledger table.

  The system also updates the accounting profile records with audit information, such as the batch number, document number, document type, and general ledger date. The system updates the status to G (generated).

You can generate accounting profile journal entries for each period or whenever you want. The system enables you to generate catch-up billings for any periods that you do not process.