Update the Accounting Profile Records

A processing option enables you to choose whether to update the accounting profile records regardless of errors. The system generates the journal entries regardless of how you set this processing option. For example, if you set up an automatic accounting instruction (AAI) with an invalid account, the system generates the journal entries without an account number.

If you choose to update the accounting profile records, you must correct the existing journal entry and post it. Otherwise, the information that is updated on the accounting profile records will not match the actual journal entry (for example, if you delete the journal entry and reenter it).

If, however, you do not update the accounting profile records, you might lose the audit trail completely. The system enables you to update the status of the accounting profile record, but it does not enable you to enter the audit information to locate the journal entry. Therefore, because the system still generates the journal entry, even if you delete it, you cannot rerun the program to regenerate it or to update the audit information on the accounting profile record. You can update the status to G (generated), however, and attach a memo with the correct journal entry audit information. You cannot clear the accounting profile records once journal entries are generated.