Auto Write-Off

These processing options activate the automatic write-off feature and enable you to establish write-off limits for both underpayments and overpayments. You must designate the write-off reason code that the system uses when you activate the automatic write-off feature. To activate the automatic write-off feature, you must enter values in all four processing options.

1. Maximum Underpayment Amount

Specify the limit to use to write off underpayments. If the difference between the payment amount and open amount of the invoice is equal to or less than the amount that is specified, the system automatically writes off the remaining amount when you enter the receipt.

2. Underpayment Reason Code

Specify whether to activate the automatic write-off process, and specify the default reason code the system assigns when it automatically writes off an underpayment. Write-off reason codes are defined in UDC 03B/RC. You must also set up a corresponding AAI item (RAxx, where xx is the reason code) for the write-off reason code that you specify.

3. Maximum Overpayment Amount

Specify the maximum amount for which the system writes off overpayments. If the difference between the payment amount and the open amount of the invoice is equal to or less than the amount that is specified, the system automatically writes off the remaining amount when you enter the receipt.

Enter the value as a negative amount.

4. Overpayment Reason Code

Specify whether to activate the automatic write-off process, and specify the default reason code for the system to assign when it automatically writes off an overpayment. Valid write-off reason codes are defined in UDC 03B/RC. You must also set up a corresponding AAI item (RAxx, where xx is the reason code) for the write-off reason code that you specify.