Deleting or Voiding Prepaid Rent Receipts
The system performs different actions depending on which form you use to delete or void a prepaid rent receipt. Review the following scenarios:
If you select a prepaid rent receipt and click the Delete button or select Void/Delete from the Row menu on the Work with Customer Receipts Entry form, the system first determines if the prepaid rent receipt is posted. If the prepaid rent receipt is posted, the system marks the receipt as voided in the Receipts Header table (F03B13) and creates new reversing records in the Batch Control Records (F0011) and Receipts Detail (F03B14) tables. The system deletes the additional records that were added to the F03B14 table for prepaid rent receipts. If the prepaid rent receipt is not posted, the system deletes the receipt header record from the F03B13 table and the receipt detail record, along with the additional prepaid rent records, from the F03B14 table.
If you select a prepaid rent receipt and click the Delete button or select Void/Delete from the Row menu on the RE Receipts Entry form, the system only deletes the receipt detail records in the F03B14 table. (Release 9.2 Update) When you post the prepaid rent receipt, the system creates two new records for the voided prepaid rent receipt in the F03B14 table.
If you select another invoice, the system checks the invoice dates and determines whether to create a prepaid rent receipt or a normal receipt. If you do not select another invoice, the system processes the receipt as an unapplied cash receipt.
See Understanding Deleting and Voiding Receipts
Example: Voiding a Prepaid Rent Receipt in the Same Period as the Associated Invoice
You have a posted prepaid rent receipt from 02/20/2017 for 1,000.00 that is associated with an invoice from 03/01/2017 for 1,000.00. If you void this posted prepaid rent receipt on 03/05/2017, the system creates the following entries:
G/L Date |
Account Number |
Account Description |
Debit/Credit |
Amount |
|---|---|---|---|---|
02/20/2017 |
15555.1211 |
Tenant Receivables |
Debit |
1,000.00 |
02/20/2017 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |
03/05/2017 |
15020.1110.FIB |
First Interstate Bank |
Debit |
1,000.00 |
03/05/2017 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |
Example: Voiding a Prepaid Rent Receipt During the Period In Which it Was Entered
You have a posted prepaid rent receipt from 02/20/2017 for 1,000.00 that is associated with an invoice from 03/01/2017 for 1,000.00. If you void this posted prepaid rent receipt on 02/25/2017, the system creates the following entries:
G/L Date |
Account Number |
Account Description |
Debit/Credit |
Amount |
|---|---|---|---|---|
02/25/2017 |
15555.1211 |
Tenant Receivables |
Debit |
1,000.00 |
02/25/2017 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |
03/01/2017 |
15020.1110.FIB |
First Interstate Bank |
Debit |
1,000.00 |
03/01/2017 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |
Example: Voiding a Prepaid Rent Receipt in a New Calendar Year
You have a posted prepaid rent receipt from 12/15/2017 for 1,000.00 that is associated with an invoice from 01/01/2018 for 1,000.00. If you void this posted prepaid rent receipt on 12/17/2017, the system creates the following entries:
G/L Date |
Account Number |
Account Description |
Debit/Credit |
Amount |
|---|---|---|---|---|
12/17/2017 |
15555.1211 |
Tenant Receivables |
Debit |
1,000.00 |
12/17/2017 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |
01/01/2018 |
15020.1110.FIB |
First Interstate Bank |
Debit |
1,000.00 |
01/01/2018 |
15555.4300 |
Unearned Revenue -Prepaid Rent |
Credit |
1,000.00 |