Grid
- Lease Building
Enter an alphanumeric code that identifies an expense participation (E.P) lease building. This field enables users to identify a specific lease building to which the E.P. Class account ranges, account overrides, and class adjustments are applied.
If you enter a wildcard (*) value, the system applies the account ranges, account overrides, and class adjustments to all lease buildings. You can enter several E.P classes with the same account building, from object account, from subsidiary, begin date and end date but with different lease buildings.
- Account Building
Enter a business unit that identifies the building or property.
- From Object
Enter the beginning value in a range of object account numbers to include in the E.P. class.
The object portion of the account number refers to the division of the cost ode (for example, labor, materials, and equipment) into subcategories. For example, you can divide the cost code for labor into regular time, premium time, and burden.
Note: If you use a flexible chart of accounts and the object account is set to 6 digits, generally you use all 6 digits. For example, entering 000456 is not the same as entering 456 because if you enter 456, the system enters three blank spaces to fill a six-digit object.You cannot enter * in this field.
- From Subsid (from subsidiary)
Enter the beginning value in a range of subsidiary account numbers to include in the E.P. class.
Enter the subsidiary account number. Subsidiary accounts include detailed records of the accounting activity for an object account.
You cannot enter * in this field.
- To Object
Enter the last value in a range of object account numbers to include in the E.P. class.
You cannot enter * in this field.
- To Subsid (to subsidiary)
Enter the last value in a range of subsidiary account numbers to include in the E.P. class.
Enter 99999999 to include all subsidiaries for the account. You cannot enter * in this field.
- Fee Rate
Enter a value that specifies the rate for an administration fee.
Enter the value as a decimal. For example, enter 0.05 for a 5 percent rate.
- Fee Basis
Enter a code from UDC table 15/FS that specifies a dollar amount from which administration fees are calculated. Values are:
1: Expense class exposure.
2: Total class exposure.
- Admin B/R (billing receipt code - administration fee)
Enter a billing receipt code that specifies the account to use to calculate administration fees. If you leave this field blank, the system posts to the same accounts as the billable amount.
- Occupancy Type
Enter a code from UDC table 15/OT that specifies the type of occupancy. Values are:
E: Economic occupancy.
P: Physical occupancy.
- Adjustment Factor
Enter the percentage by which the total expense for the expense class (class exposure) is multiplied to adjust the amount for which the tenants are responsible to pay. For example, if the landlord agrees to pay 10 percent of the operating expenses, you can adjust the class exposure accordingly by multiplying it by 90 percent.
Enter the percentage as a decimal. For example, enter 0.05 to specify 5 percent. You can enter this value as a positive or negative amount.
- Ledger Type Group
Enter a code that defines a set of ledger types to use for expense retrieval when you run the Expense Participation Calculation Generation report (R15110).
- Subject to Cap
If you select this check box, the expenses for this account are subject to caps.
When you enter a value in the Cap Rule field, the system automatically selects this check box. You can manually clear the check box for each account range in the grid.