Header Area

Enter the number that identifies the original document, such as a voucher, invoice, or journal entry. On entry forms, you can assign the document number or have the system assign it using the Next Numbers program (P0002).

The system uses matching document numbers to identify related documents in the JD Edwards EnterpriseOne Accounts Receivable and JD Edwards EnterpriseOne Accounts Payable systems. In the Edwards EnterpriseOne Accounts Payable system, an original document is a voucher and a matching document is a payment. In the Edwards EnterpriseOne Accounts Receivable system, an original document is an invoice and a matching document is a receipt.

Note: In the Accounts Receivable system, these transactions simultaneously generate original and matching documents: deductions, unapplied receipts, chargebacks, and drafts.

If you leave this field blank, the system assigns the invoice number from the Next Numbers - Automatic table (F0002) for the JD Edwards EnterpriseOne Accounts Receivable system. You cannot assign the same invoice number to multiple invoices for the same company.

Enter the invoice amount.

Enter the date of the invoice. You can enter either the date of the supplier's invoice to you or the date of the invoice to a customer.

Enter the date that identifies the financial period to which the transaction posts. The company constants table for general accounting specifies the date range for each financial period. You can enter up to 14 periods. Generally, period 14 is for audit adjustments.

Enter the hard-coded user-defined code (UDC) from UDC table 00/EX that controls the algorithm that the system uses to calculate tax and general ledger (GL) distribution amounts. The system uses the tax explanation code, the tax rate area, and tax rules to determine how the tax is calculated. Each transaction pay item can be defined with a different tax explanation code.

If you leave this field blank, the system uses the tax information that is set up for the tenant from either the Customer Master by Line of Business table (F03012) or the Supplier Master table (F0401), depending on whether you are entering a billing record for an invoice or a voucher. You can also override any values that the system assigns.

If you do not want to assign the same tax explanation code to all of the pay items on the transaction, either leave the field blank and enter the value for the appropriate pay items in the detail area of the form, or use the value that is supplied and override it on the individual pay item.

Enter a code that identifies a tax or geographic area that has common tax rates and tax authorities. The system validates the code against the Tax Areas table (F4008). The system uses the tax rate area, the tax explanation code, and tax rules to calculate tax and GL distribution amounts when you create an invoice or voucher.

If you leave this field blank, the system uses the tax information that is set up for the tenant from either the Customer Master by Line of Business table (F03012) or the Supplier Master table (F0401), depending on whether you are entering a billing record for an invoice or a voucher. You can also override any values that the system assigns.

If you do not want to assign the same tax rate area to all of the pay items on the transaction, either leave the field blank and enter the value for the appropriate pay item in the detail area of the form, or use the values that are supplied and override it on the individual pay item.

In the header section, if the first building belongs to a company with the alternate tax rate/area assignment company constant enabled, the system assigns the alternate tax rate/area based on the building and tenant country information.

In the detail section, the system assigns the tax rate/area based on the building column and tenant from header. If you change the building on the grid, the system recalculates the tax rate/area based on the new building and tenant.

For further information about alternate tax rate/area assignments, please refer to "Setting Up Alternate Tax Rate/Area Assignment Functionality" in the JD Edwards EnterpriseOne Applications Tax Processing Implementation Guide.

Enter the value that specifies the terms of payment, including the percentage of discount that is available if the invoice is paid by the discount due date. Use a blank code to indicate the most frequently used payment term. You define each type of payment term in the Payment Terms program (P0014).

If you leave this field blank, the system uses the payment term code that is set up for the lease.

If the processing options are set to display this field, enter the date that the service, sale, activity, or tax occurred or became effective. If you leave this field blank, the system enters the general ledger date.

Enter the supplier's invoice number that is used for voucher entry. Voucher entry allows only one invoice per voucher number. If multiple invoice numbers exist on a voucher, you must set them up as multiple vouchers or combine the invoices and enter them as one voucher. Depending on how you have the accounts payable constants set, the system can accept a duplicate invoice number without warning or error, generate a warning message in which the duplicate invoice number can still be accepted, or generate an error.

The system treats blank values in the same manner as any other invoice number. Two blank invoice numbers are treated as duplicates.

You can test for duplicate invoice numbers that have been entered in error by running the Suspected Duplicate Payments report (R04601).

Note: You do not validate duplicate invoice numbers for vouchers with document type NO. These vouchers are created by the Generate Reimbursements program (R03B610).

To identify a manual billing transaction, enter 7.

Enter a value that specifies whether to print invoices for the tenant. Values are:

Y: Print.

N: Do not print.

Note: The system uses the Send Invoice To field on the customer master record to determine only the billing address that prints on the invoice. If the value is N (do not print), the system ignores it.

Enter the code that identifies the currency of a transaction.

The system uses the base and transaction currencies that are set up in the lease as default values. You can override the transaction currency, if there is no impact on the ROUA schedule.

Enter the number (exchange rate) that a foreign currency amount is multiplied by or divided by to calculate a domestic currency amount. The number can be a maximum of seven decimal positions. If more are entered, the system rounds to seven decimal positions.

The system uses the exchange rate that is set up in the lease as default. If a default value does not exist for the lease and you leave this field blank, the system retrieves the value from the Currency Exchange Rates table (F0015) based on the data that is specified in the Exchange Rate Retrieval Date processing option on the Currency tab.

If you select this check box, the system displays amounts in the foreign currency of the transaction.

If you do not select this check box, the system displays amounts in the domestic currency of the transaction.