Options

1. Receivables or Payables

Specify whether to select leases that generate invoice records or leases that generate voucher records. If the value of the Lessee field on the lease is blank, the system generates invoice records when you post billings. If the value of the Lessee field on the lease is not blank, the system generates voucher records when you post billings. The system processes only those leases that have a value in the Lessee field that corresponds to the setting of this processing option. Values are:

Blank: Invoice records.

1: Voucher records.

Note: You must process sales overage billings that generate invoices separately from sales overage billings that generate vouchers.

2. Amount to Retrieve From A/R or A/P (amount to retrieve from accounts receivable or accounts payable)

Specify the amount to retrieve from the Customer Ledger table (F03B11) or the Accounts Payable Ledger table (F0411) if you have set up minimum and maximum rent amounts and recovery amounts using the Min/Max Rents & Recoveries program (P15015). Values are:

Blank: Use the gross amount of the transaction.

1: Use the gross amount less adjustments (such as write-offs) that have been made to the invoice, if any. This value is valid only if you process invoices.

2: Use the amounts that have been paid against the transaction.

3. AR/AP Retrieval Date (accounts receivable/accounts payable retrieval date)

Specify the date type to use to retrieve invoice records, including unapplied receipts, from the Customer Ledger table (F03B11) or vouchers from the Accounts Payable Ledger table (F0411). The system selects all records for the date type specified for the period and year entered in the Tenant Sales Through Date processing option. For example, if you specify Due Date for this processing option and 06 and 2007 for the Tenant Sales Through Date processing option, the system retrieves all records with a due date between June 01, 2007, and June 30, 2007. Values are:

Blank: Invoice Date

1: Due Date

2: Service/Tax Date

3: GL Date

4. Prior Gross Billings Calculation

Specify how the system calculates prior gross billings before updating them to the Tenant/Lease Billings Detail Master (F1511B) and Tenant/Lease Billings Detail History (F1511HB) tables. Values are:

Blank: Lease level.

1: Detail level (building, unit, and product code).

5. Adjustment Due Date

Specify the due date to use for sales overage adjustments. Values are:

Blank: Use GL Date as due date.

1: Use due date specified by the payment term code.

6. Minimum Rent Calculation

Specify whether the system multiplies the minimum rent by the number of months since the beginning of the year. The year begins the month after the value in the Report Year End Month field on the Sales Reporting tab of the Sales Information Revisions program (P15013).

Minimum rent is an amount that is deducted from the gross overage billing for a billing period. If the gross overage is less than this amount, the billing for the period does not include sales overage. You set up the minimum rent amount in the Minimum/Maximum Rents and Recoveries program (P15015).

Values are:

Blank: Multiply the minimum rent by the number of months since the beginning of the year if the S.O Type (sales overage type code) field is set to MN (Minimum) and the Year End Override Code field is blank. If the Year End Override Code field is populated, the minimum rent is not multiplied by the number of months since the beginning of the year regardless of how this processing option is set.

1: Do not multiply the minimum rent by the number of months since the beginning of the year.