Process

Specify the period to use to retrieve the expense amounts. The system uses this processing option, the Fiscal Year processing option, and the billing frequency that is set up on the E.P. Information Revisions form to retrieve the appropriate expense amounts.

The system retrieves expenses for the period specified and for all periods before the period specified that do not have an X in the Period Number field on the Work with Billing Frequency Codes form. For example, if the billing frequency is annual (A), which is set up with an X for period 12 only, the system retrieves the billing frequency record for A and then retrieves the expenses for the entire fiscal year (periods 1 through 12).

Note: You must specify a billing period number that has an X in the corresponding period in the Billing Frequency Master table (F15019), or the system does not retrieve any expenses.

If you are generating expense participation for a lease on a regular calendar year (January through December) and you wanted to generate expenses for June 2008, you would enter 06 as the billing period number and 02 as the fiscal year. If you are generating expense participation for a lease on an irregular fiscal pattern (for example, July through June), and you want to generate expenses for June 2008, you enter 12 as the period number and 01 as the fiscal year. (Fiscal Year 2007 encompasses July 1, 2007, through June 30, 2008, in this example. The ending date of the first period determines the fiscal year.)

If you are processing a lease that is set up on an irregular fiscal date pattern, the period number does not coincide with the calendar month. For example, if the fiscal year is July 1, 2007 through June 30, 2008, period 12 represents June, not period 6.

The value in this field also determines the year and period fields that the system updates in the Billings Generation Control Master table (F15011) for the generated billings.

The system retrieves expenses from either the Account Ledger table (F0911) or the Account Balances table (F0902), depending on the setting of the Extract Account Transactions processing option.

Specify the fiscal year to use to retrieve the expense amounts. The system uses this processing option, the Billing Period Number processing option, and the billing frequency from the expense participation record to retrieve the appropriate expense amounts.

Note: The fiscal year is defined as the year in which the end of the first period occurs. For example, if the fiscal year begins December 15, 2007, and the end of period 1 is January 14, 2007, the fiscal year is 07.

The system retrieves expenses from either the Account Ledger table (F0911) or the Account Balances table (F0902) table, depending on the setting of the Extract Account Transactions processing option.

Specify which type of records the system generates. Values are:

2:Actual expense participation billings. If you enter this value, you must run the E.P. Billing Generation program (R15101) to generate the billing records.

6: Estimated expense participation billings. If you enter this value, you must run the Estimated E.P. Generation program (R15102) and the Estimated E.P. Edit/Update program (R15113) to generate the recurring billing records.