Process

1. Apply Invoices

Specify how to apply receipts to invoices that appear in the detail area when you specify a default type input code. If you leave the Type Input Code processing option on the Defaults tab blank, the system ignores this processing option. Values are:

• Blank: Apply invoices up to the receipt amount. The system automatically applies invoices up to the receipt amount. Remaining invoices that appear in the detail area are not considered. If you select both credit memos and invoices, you must select credit memos first so that the system can process them.

  For example:

  Processing option for Type Input Code (Defaults tab) = 10

  Processing option for Apply Invoices = Blank (apply up to the receipt amount)

  Receipt amount = 100

  Invoice amount = 200, due date = June 15, 2007

  Credit memo amount = 100, due date = June 30, 2007

  When you use the Load feature to display open invoices for the customer, the system displays the invoice record before the credit memo because it has an earlier due date. Because you have type input code 10 specified in the processing option, the system applies the receipt amount of 100 to the invoice and leaves the invoice open for 100. The system does not consider the credit memo because the full amount of the receipt is applied to the first invoice.

• 1: Apply all invoices. The system applies the receipt to the invoice open amount, regardless of whether the receipt amount is exceeded. The system considers all invoices and credit memos that appear in the detail area.

  Note: This processing option also affects how the system processes write-offs, chargebacks, and deductions. For example:

  Processing option for Type Input Code (Defaults tab) = 15

  Processing option for Apply Invoices = 1 (apply all invoices)

  Processing option for Maximum Write-off Amount = 25 (automatic and manual)

  Receipt amount = 80

  Invoice amount = 100

  The system displays the type input code as 15 (manual write-off), applies 100 to the invoice, and ignores the write-off. The system returns an error because the amount that is applied to the invoice exceeds the amount of the receipt. For the system to process the write-off, you must change the transaction payment amount to 80.

2. Journal Entry Creation Method

Specify whether the post program creates one summarized journal entry for a batch of receipts, or one journal entry for each receipt. The system assigns the value that you enter in this processing option to the A/R Post field in the Receipts Header record (F03B13). The post program uses this value to create the journal entry records. Values are:

Blank: Summarized journal entries. The system creates one journal entry with the document type RK for each batch of receipts that you post. The system assigns the receipt batch number as the document number of the journal entry. To use this method, ensure that the offset method in the AR Constants equals B (batch mode) and the batch does not contain any foreign transactions.

1: Detail journal entries. The system creates one journal entry with the document type RC for each receipt in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry.

To provide an audit trail, the system updates these fields in the Receipts Detail table (F03B14) with the journal entry information:

JE document type (RZDCTG)

JE document number (RZDOCG)

JE document company (RZKCOG)

3. Display Invoices

Specify whether to display all invoices or only invoices with an approved pay status. Values are:

Blank: Display all invoices.

1: Display only approved invoices.