Understanding Logs and Legal Clauses

The system provides two methods for tracking information, and you can use either or both methods, depending on the type of information you are tracking:

1. Logs, which enable you to track information by lease, building, floor, or unit.

   Set up templates for logs by using log standards.

2. Legal clauses, which enable you to track information by lease or tenant.

   Set up templates for legal clauses by using lease option types.

Although you can use logs to track lease information, the legal clauses provide a more robust means of tracking because you can associate the clause directly with a unit, and you can group all the clauses by tenant instead of by lease only.

This table describes some differences between legal clauses and logs by providing information about features that are specific to each tracking method:

Feature	Legal Clause	Log
Clause Amounts	You can track each lease option by an amount. You can define the amount type. Amount types include monetary, number, miles, and percentage.	No field exists for tracking. You must use an attachment.
Standard Option versus Required Log	You can specify whether the option is standard for the lease or tenant. The system copies any standard lease options automatically based on the setting of a processing option.	You can set up log standards that are required. If one log standard is required, the system copies all standards automatically based on the setting of a processing option.
Dates	You can track legal-clause dates that include: Lease Option. Begin. End. Critical. Notice. Audit Information. Date offered. Date decision is required. Date the status of an option changed.	You can track log-class dates that include: Begin Expired Critical
Amenity ID	This feature is not used, because you can set up multiple detail types per option type.	You use the amenity ID to create subcategories for a log class. Each log class is one detail line.
E.P. Code	Expense participation does not use area information from the legal clauses.	You can set up areas to use for expense participation calculations instead of using the areas that are set up on the lease.
Space Details	You can set up square footage or unit information for each detail line for each lease option. For example, if the unit is a parking structure, you can set up space details for each floor of the parking garage that has audit information that is separate from the audit.	You can tack additional space information on separate log lines for the lease.