Understanding Sales Overage Processing Methods

When you process sales overage, you can create two records for the same lease:

• One record with sales information (normal processing).

• One record with year-end override information.

The system uses the value in the Year End Override Code field in the F15013B and F15015B tables to determine whether to perform year-end override processing. The system performs normal processing when the Year End Override Code field is blank. In this case, the sales information that is used to calculate the sales overage is determined by the gross overage billing amounts for each product scale record.

The system performs year-end override processing when the Year End Override Code field contains a user-defined, one-character code (for example, Y). Year-end override processing departs from normal processing to:

• Recalculate the overage rent if sales have been reviewed and adjusted at the end of the year.

• Rebill for previous periods.

• Reconcile with previous periods.

• Prorate the sales if a move-in or move-out results in a partial occupancy for a lease year.

When you create billings, the system:

• Writes records to the Lease Billings Master table (F1511B).

• Updates the billing control information.

• Writes records to the Lease Billings History table (F1511HB).

  Consequently, the system creates previous gross billings.

• Clears the transaction type in the F1511B table.

• Uses the bill code in the Sales Overage Master File (F15013B).