Understanding the Receipt Entry Process

Use the RE Receipts Entry program (P15103) to apply receipts to invoices that were generated from the billing programs in the JD Edwards EnterpriseOne Real Estate Management system. When you use the P15103 program, you specify the invoices that the receipt pays and how to apply the payment. You also use this program to enter security deposits.

Note: Do not use the receipt entry programs for the JD Edwards EnterpriseOne Accounts Receivable system.

You use type input (TI) codes to specify how you want the system to apply payment amounts. Based on the payment amount and the type input code, the system can calculate write-off, chargeback, and deduction amounts, as well as determine whether discounts are earned. You can also overpay invoices to generate credits to tenant accounts. You can use processing options to secure TI codes that you do not use.

You enter receipts in batches, just as you enter invoices in batches. Depending on the settings of the Accounts Receivable constants, the system might display a batch control form where you can enter information about the batch, such as the number of transactions and total amount. To simplify the bank reconciliation process, you might want to group the different types of receipts into different batches.

Note: The system assigns a new batch number only when you exit the Work With Customer Receipts Inquiry form (not the Receipts Entry form) and access it again. The status of the batch remains In Use until you exit the Work with Customer Receipts Inquiry form. The system assigns the batch type RB to all records that are generated by the receipts applications.

When you apply a receipt to invoices, the system creates one document to represent the receipt, which is stored in the Receipts Header table (F03B13), and one document for each invoice to which you apply the receipt, which is stored in the Receipts Detail table (F03B14).