Understanding Unapplied Receipts

The fastest and easiest method to determine the current cash position for the business and to credit the tenant's account is to enter unapplied receipts. Unapplied receipts enable you to apply a receipt to a tenant's account without applying it to a specific invoice or group of invoices. For example, you might want to include the receipt in the daily bank deposit and later apply it to the appropriate invoices. Unapplied receipts remain open until you apply them to the appropriate invoices. You also use unapplied receipts to enter security deposits.

This table lists the tables that the system updates and describes the record that the system creates when you enter an unapplied receipt:

Table	Description
Customer Ledger (F03B11)	Because a receipt document must be associated with an invoice record, the system generates an invoice record for the unapplied receipt and assigns it a document type RU. The invoice record for the unapplied receipt: Establishes an audit trail to the receipt payment ID. Is expressed as a credit amount. Has a batch type of RB. Contains a posting status of D (posted). The posted codes for the receipt records in the Receipts Header table (F03B13) and the Receipts Detail table (F03B14) are omitted until the receipt is posted.
Receipts Header (F03B13)	The receipt record for the transaction.
Receipts Detail (F03B14)	The receipt record that is associated with the invoice that it pays. Unapplied receipt (RU), chargeback (RB), and deduction (R5) invoice records, which are generated from the receipt application, have a corresponding detail record that is used for posting purposes. The system creates the invoice records (F03B11) with a posting status of D. You must post the receipt records (F03B14) to update the general ledger.

Table

Description

Customer Ledger (F03B11)

Because a receipt document must be associated with an invoice record, the system generates an invoice record for the unapplied receipt and assigns it a document type RU.

The invoice record for the unapplied receipt:

Establishes an audit trail to the receipt payment ID.
Is expressed as a credit amount.
Has a batch type of RB.
Contains a posting status of D (posted).
The posted codes for the receipt records in the Receipts Header table (F03B13) and the Receipts Detail table (F03B14) are omitted until the receipt is posted.

Receipts Header (F03B13)

The receipt record for the transaction.

Receipts Detail (F03B14)

The receipt record that is associated with the invoice that it pays.

Unapplied receipt (RU), chargeback (RB), and deduction (R5) invoice records, which are generated from the receipt application, have a corresponding detail record that is used for posting purposes. The system creates the invoice records (F03B11) with a posting status of D. You must post the receipt records (F03B14) to update the general ledger.

After you enter unapplied receipts, you must post them. When you post unapplied receipts, the system debits the bank account and credits the AR trade account that is associated with the automatic accounting instruction (AAI) item RCUC, unless you override the Unapplied Bill Code field on the receipt.