Address Book

Select the Address Book tab.

Alpha Name

Enter text to name or describe an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name.

If you leave this field blank, the system assigns the value entered in the Mailing Name field.

If duplicate data entry validation is activated and another record with the same alpha name, city, and postal code is found, the system highlights this field and issues an error or warning message.

Note: The system performs duplicate data entry validation on only who's who record 0.

Long Address Number

Enter a user-defined name or number to identify an address book record. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number to the field.

For example, if address book number 4100 (Total Solutions) has a long address TOTAL and an * (asterisk) distinguishes it from other entries (as defined in the Address Book constants), you could enter *TOTAL into the field, and the system would return 4100.

Tax ID

Enter the identification code that is required by various tax authorities. This can be a Social Security Number, federal or state corporate tax ID, sales tax number, and so on. The system verifies the number and prints the separators in their correct format, according to the value of TAXC (Person/Corporation Code). If no value exists for TAXC, the system uses the corporate entity.

If duplicate tax ID validation is activated and another record with the same tax ID and country is found, the system highlights this field and issues an error or warning message.

Tax ID information can vary by country.

See also:

• "Understanding Tax Information for Address Book Records for Brazil" in the JD Edwards EnterpriseOne Applications Localizations for Brazil Implementation Guide

• "Understanding Additional Address Book Information for Chile" in the JD Edwards EnterpriseOne Applications Localizations for Chile Implemenation Guide

• "Understanding Address Book Information for Colombia" in the JD Edwards EnterpriseOne Applications Localizations for Colombia Implementation Guide

• "Understanding Address Book Information for Venezuela" in the JD Edwards EnterpriseOne Applications Localizations for Venezuela Implementation Guide

Search Type

Select a value from UDC table 01/ST to specify the kind of address book record to search for. Examples include:

C: Customer

E: Employee

O: Company

TAX: Tax authority

V: Supplier

Business Unit

Enter an alphanumeric code to identify a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.

Business unit security might prevent you from viewing information about business units for which you have no authority.

If you leave the Business Unit field blank, the system uses the default business unit from the Address Book MBF. If you do not enter a default business unit in the MBF processing option, the system uses the default value 1. You must set up any business unit that you enter, including the default value 1, in the Business Unit Master table (F0006).