Mailing
Select the Mailing tab.
- Address Line 1
Enter the first line of the mailing address for an employee, customer, or supplier in Address Book. The IRS restricts the size of the address that prints on an employee's year-end tax return. To comply with IRS regulations, the system has the following restrictions:
On W-2 returns, the system prints only the last three nonblank address lines plus the city, state, and postal code.
On 1099 returns, the system prints only the last nonblank address line plus the city, state, and postal code.
On other U.S. federal magnetic media, the system prints only the last nonblank address line plus the city, state, and postal code.
- City
Enter the name that indicates the city that is associated with the address.
- State
Select a state or province from UDC00/S. This code is usually a postal service abbreviation.
- Postal Code
Enter the United States ZIP code or the postal code that specifies where a letter is to be routed. Attach this code to the address for delivery in other countries. The system uses this code as the low-end value when processing Postal Code Transaction ranges.
If you set up postal code processing, enter only the postal code and address. The system retrieves the city, state, country, and county values from the F0117 and F0118 tables.
If duplicate postal code and address validation is activated and another record with the same postal code and address is found, the system will display an error or warning message.
- Country
Select a country from UDC 00/CN. The country code has no effect on currency conversion.
The Address Book system uses the country code for data selection and address formatting.
- County
Enter the name of a county, parish, or other political district that is necessary for the address or for tax purposes.
- Latitude (Release 9.2 Update)
Displays the angular distance of the address, measured in degrees, north or south from the equator.
- Longitude (Release 9.2 Update)
Displays the distance of the address, east or west of the prime meridian, in degrees or time.