Associating Calendars

You can associate an entity with multiple calendars by linking the calendars together for a specified time period. The system uses data from all of the calendars that are associated with an entity when it displays the complete calendar for that entity. You use the Calendar Associations program (P01315) to associate calendars. The system stores associated calendar information in the Calendar Association table (F01315).

Note: Though you can associate calendars of any type, currently, associated calendar data can be viewed only in the HCM system using the Employee Schedules program (P07311). Therefore, if you associate several CRM calendars, no program is currently available that displays the combined information for those calendars.

See "Administering Global Leave" in the JD Edwards EnterpriseOne Applications Time and Labor Implementation Guide.

For example, if you use calendars to facilitate resource scheduling for employees, you might link these calendars to an employee to view the entire schedule for the individual employee:

• Shift calendar

  Use this calendar to define the schedule and record activities that affect all of the employees who work in a shift.

• Company holiday calendar

  Use this calendar to schedule holidays that pertain to all of the employees in the company.

• Individual employee calendar

  Use this calendar to record and schedule events that pertain to only an individual employee. For example, you might enter vacation time that the employee is taking on this calendar.

In this example, when you view the employee's calendar, the system displays the activities and tasks from all three of these calendars to provide you with a complete view of the employee's schedule. Therefore, when you view the employee's calendar, you see all of the events, tasks, and schedule information that is contained on the shift calendar, the company holiday calendar, and the individual employee calendar. The employee's calendar for the week might include a meeting for all employees who work that shift, a company holiday for all employees in the company, and a day of vacation time that the employee has scheduled.

You must link the employee to each calendar with which the employee is associated. For example, if you want to view company holidays, shift calendars, and personal information for an employee, you must link the individual employee to each of those calendars.