AIR Year-End Processing Cycle

To process AIR year-end information, use the following checklist:

Task	Corresponding Documentation and Information
Install the update.	You must install the update to run year-end programs. This guide does not include software installation instructions and the necessary application-specific instructions (ASIs).
Verify employee setup. Verify the format of employee names and addresses in the Address Book system to ensure that the information you report to the government and to the employees is accurate.	Note: If employee names are not formatted correctly, government reporting agencies might not accept the year-end information that the organization submits. You might have to process a conversion program to ensure that all employee names are formatted correctly
Set up base data. Set up ALE ID to Company Cross-Reference. Verify ACA employee eligibility data. Verify benefits enrollment information. Set up Employee Offer and Coverage information.	See Setting Up AIR Year-End Processing.
Generate preliminary reports: Periods of Employment Report Hours of Service by Month Report	See Generating ACA Health Coverage (AIR) Preliminary Reports.
Build AIR year-end workfiles: 1095-C Offer and Coverage Workfile 1095-C Covered Individuals File Build for self-insured plans 1094-C HCIR Workfile	See Setting Up ACA Information Returns Workfiles.
Review and validate workfile information online.	See Reviewing ACA Information Returns (AIR) Workfile Information.
Print Form 1095-C for distribution to form recipients. Build Form Data XML file (containing the Forms 1094-C and 1095-C information) and the accompanying Manifest XML file for transmission. The Form Data XML file contains one or more submissions. Upload transmission XML files to the IRS. Replace rejected transmissions. Correct Forms 1094-C and 1095-Cs and resubmit for transmission.	See Producing AIR Year-End Deliverables.