1. US Affordable Care Act Year-End Processing Guide
  2. Creating an ACA Transmission and Submission

Creating an ACA Transmission and Submission

After the transmission Form Data XML file and Manifest XML file are built, you transmit the two files to the IRS using the AIR System Web portal. After receiving the files, the IRS will return a Receipt ID. After processing the files, the IRS will return a transmission/submission status. You must record the Receipt ID, Transmission/Submission Status, and Submission Date manually.

Use the Select 1094-C/1095-Cs for Transmission program (P08140) to select records for the build transmission process. The build transmission process will create the necessary ACA Transmission file records (F08211) and ACA Submission file records (F08212).

  1. Select one or more Form 1094-C records in the Select 1094/1095-Cs for Transmission form and select Build Transmissions from the Form menu. The system displays the Form 1094-C records included in the transmission.

  2. To review or edit ACA transmission details, select Review Transmissions from the Form menu on the Select 1094/1095-Cs for Transmission form. Then, select the transmission on the Work with ACA Transmissions form and click Select.

    You can review and edit the selected ACA transmission details on the Review/Edit ACA Transmission Details form.

  3. Select a transmission record in the Work with ACA Transmissions form and select Submit Form Data XML > Submit from the Row menu. The transmission records are created in the ACA Transmission (F08211) and ACA Submission (F08212) tables and the R08150 build generates the target Form Data XML file. After the Form Data XML file is built, the Transmission Status is updated to 1 in the Work with ACA Transmissions form.

    The Manifest Build (R08151) uses the Form Data file name to calculate the checksum and file byte size of the Form Data XML file. The checksum and file byte size are stored in the Manifest XML file.

  4. Now select the transmission record in the Work with ACA Transmissions form and select Submit Manifest XML > Submit from the Row menu. The R08151 build generates the target Manifest Data XML file.

Note: You cannot select multiple reporting years for processing. You can only select multiple ALE Members with the same reporting year when creating ACA Transmission (F08211) and ACA Submission (F08212) records.